Sr. Operations Specialist

2 weeks ago

San Diego, United States International Rescue Committee Full time

Requisition ID: req54591Job Title: Sr. Operations SpecialistSector: OperationsEmployment Category: RegularEmployment Type: Full-TimeCompensation: USD 21.95 - 29.17 HourlyLocation: San Diego, CA USAWork Arrangement: In-personJob DescriptionThe Operations Specialist will report directly to the Operations Supervisor and collaborate closely with the Development Coordinator and Resettlement Manager. This role is responsible for the collection, management, and distribution of in-kind resources to refugee and immigrant populations resettled by the IRC, as well as other eligible clients. Key responsibilities include maintaining storage facilities, supporting procurement activities, and ensuring accurate recordkeeping and compliance with reporting requirements. Additionally, the Operations Specialist will play a critical role in the successful implementation of IRC's software, Integra, which integrates and automates various organizational functions and processes. As the local technical advisor for Integra, this position will ensure that all relevant IRC staff receive the necessary training, materials, and support to effectively utilize the system. This includes facilitating real-time access to data, managing financial transactions, enhancing donor compliance and reporting, and overseeing new vendor requests.Major Responsibilities: •Manage the on- and off-site storage of household goods and personal effects intended for distribution to IRC clients.Label, organize, and track items, and ensure storage facilities are well-secured, clean, and properly maintained.Carry out physical inventory counts as needed, recording timely and accurate data within IRC's data management systems.•Ensure that all relevant IRC staff receive the necessary training, materials, and support to effectively utilize Integra.•Coordinate the daily operations of donation storage areas by stocking and supporting the distribution of in-kind goods in an organized manner.Observe correct stacking and turnover by implementing (FIFO or FEFO) procedures.Collaborate with colleagues and members of the community to safely load, unload, and disburse goods in strict accordance with IRC and donor requirements.•Ensure accurate recordkeeping to account for and track incoming and outgoing inventory by preparing forms and maintaining thorough records within IRC's data management systems.Provide accurate and up-to-date digital and physical inventory records for regular reporting purposes.•Support procurement efforts by managing supply lists and tracking and communicating market prices. Inform management team of inventory-related needs.•Order supplies, equipment etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs as needed.•Manage and maintain digital and physical files.•Support office inventory needs, including cash-in-kind (CIK), via day-to-day storage, tracking, and reporting.•Support vendor billing/invoices in partnership with Finance team.•Use personal, insured vehicles, IRC vehicles, and/or public transportation (where available) to travel and transport materials as needed throughout the service delivery area.•May train and lead the activities of volunteers, interns and staff.•Serves as back-up to Front Desk Reception, covering staff lunch hour and on an as needed basis.•Other duties as assigned.Job Requirements:Work Experience:•Undergraduate degree or combination of related education and experience may be substituted.•2+ years of related experience; preferably in a not-for-profit or other social services environment.•Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.•Demonstrated success working and communicating effectively in a multi-cultural environment.•Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.•Attention to detail and accuracy in work product.•Proficient in English, both spoken and written; proficiency in language(s) spoken by client group is desired.•Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.•Ability to lift 35+ lbs. safely.•Valid driver's license: current insurance and access to reliable vehicle and willingness to use it in performance of job dutiesWorking Environment: •A combination of standard office environment, remote work, and 'field' time within the service delivery area to perform the above outlined responsibilities.•May require occasional weekend and/or evening work.Benefits: We offer a comprehensive and highly competitive set of benefits.In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

  • Sr. Marketing Communications Specialist

    2 weeks ago

    San Diego, United States MILLENNIUMSOFT Full time

    Title: Sr. Marketing Communications Specialist, MMS US Region (JG3: P2/P3/M1) Location: San Diego, CA Contract Term: 12+ Months Weekly 40.00 hours 1st Shift Remote worker but must be able to work PST hours. Shift 8-4pm PST Potential temp to hire in 2022 Interviews - phone and/or video 3 must haves: 1. Sales enablement 2. Exp. working with...

  • Sr. Operations Specialist

    3 weeks ago

    San Diego, United States International Rescue Committee Full time

    The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations...

  • Sr. Operations Specialist

    3 weeks ago

    San Diego, United States International Rescue Committee Full time

    The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental...

  • Sr. IT Support Specialist

    2 weeks ago

    San Diego, United States A2IA Full time

    **Breadcrumb** ** Sr. IT Support Specialist** Location San Diego Position Type Full Time Team Corporate services Mitek is a NASDAQ-listed global leader in mobile capture and digital identity verification solutions built on the latest advancements in AI and machine learning. Our Mobile Verify and Mobile Deposit products power and protect millions of identity...

  • Senior Procurement Specialist

    1 month ago

    San Diego, United States Insight Global Full time

    JOB DESCRIPTIONThe Sr. Procurement Specialist is responsible for both day-to-day and strategic supplier management. This includes tasks such as purchase order placement, follow-up, and communication of demand and forecasts. As the lead negotiator, the specialist tackles highly complex issues and develops commercial strategies for products and service...

  • Senior Procurement Specialist

    1 month ago

    San Diego, United States Insight Global Full time

    JOB DESCRIPTIONThe Sr. Procurement Specialist is responsible for both day-to-day and strategic supplier management. This includes tasks such as purchase order placement, follow-up, and communication of demand and forecasts. As the lead negotiator, the specialist tackles highly complex issues and develops commercial strategies for products and service...

  • Sr Client Services Specialist

    1 month ago

    San Diego, United States Vets Hired Full time

    About the job Sr Client Services Specialist Job Summary:Interviews and determines customers' banking needs. Aides in selecting accounts and services best suited for the customer's particular needs and requirements. Accurately and efficiently opens and cross-sells new accounts and bank products. Process teller transactions as necessary. Performs to standards...

  • Telecommunications Specialist

    3 weeks ago

    San Diego, United States RIVET OPERATIONS COMPANY LLC Full time

    Job Title: Telecommunications Specialist Location: San Diego, CA Salary Range: $27 to $30 per hour DOE Introduction: Rivet Operations Company ("Rivet") has an opening for a Telecommunications Specialist to join our rapidly growing team in the San Diego, CA area. Rivet is an exceptional industry partner to the Department of Defense (DoD) and a leader in...

  • Orbital Operations Specialist

    1 month ago

    San Diego, United States Malin Space Science Systems Full time

    Malin Space Science Systems (MSSS) is a private technology company that designs, develops and operates space camera systems. The Orbital Science Operations Specialist is under the general direction of the Orbital Group Manager/Sr. Staff Scientist. The Orbital Group currently manages two cameras onboard ofMars Reconnaissance Orbiter (MRO): the Context camera...

  • Sr. Financial Specialist

    2 months ago

    San Diego, California, United States INDUS Technology Full time

    The Team and the RoleINDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and...

  • Sr Client Services Specialist

    3 months ago

    San Diego, United States Vets Hired Full time

    About the job Sr Client Services Specialist Job Summary: Interviews and determines customers' banking needs. Aides in selecting accounts and services best suited for the customer's particular needs and requirements. Accurately and efficiently opens and cross-sells new accounts and bank products. Process teller transactions as necessary. Performs to...

  • Computer Support Specialist

    2 weeks ago

    San Diego, United States RIVET OPERATIONS COMPANY LLC Full time

    JOB DESCRIPTION Position Title: Computer Support Specialist Location: San Diego, CA Salary Range: $37 to 41 per hour DOE Introduction: Rivet Operations Company ("Rivet") has an opening for a Computer Support Specialist. This position will be in support of the Command Naval Air Forces U.S. Pacific Fleet (CNAP) providing IT Support Services. Rivet is an...

  • Operation Support Specialist

    3 weeks ago

    San Diego, United States The ConAm Group Full time

    We are looking for a Operation Support Specialist. This position is Full-Time | Hourly | Full Benefits eligible. | Candidate must reside in one of the following states: Arizona, California, Colorado, Florida, Georgia, Nevada, Oregon, Texas, or Washin Support Specialist, Support, Specialist, Operation, Operations, Community Manager, Technology, Property...

  • Sr. Operations Specialist

    3 weeks ago

    San Diego, United States IRC - The International Rescue Committee Full time

    **Major Responsibilities:** • Manage the on- and off-site storage of household goods and personal effects intended for distribution to IRC clients. Label, organize, and track items, and ensure storage facilities are well-secured, clean, and properly maintained. Carry out physical inventory counts as needed, recording timely and accurate data within...

  • Sr. Procurement Specialist

    3 weeks ago

    San Jose, United States Ursus, Inc. Full time

    JOB TITLE: Sr. Procurement SpecialistLOCATION: San Jose, CASUMMARY:The Senior Procurement Specialist coordinates and negotiates on behalf of the Company the purchases of materials, supplies, services, and equipment based on defined business requirements. This position is located in San Jose, CA.ESSENTIAL JOB FUNCTIONS:Responsible for or plays key role in...

  • Sr. Procurement Specialist

    3 weeks ago

    San Jose, United States Ursus, Inc. Full time

    JOB TITLE: Sr. Procurement SpecialistLOCATION: San Jose, CASUMMARY:The Senior Procurement Specialist coordinates and negotiates on behalf of the Company the purchases of materials, supplies, services, and equipment based on defined business requirements. This position is located in San Jose, CA.ESSENTIAL JOB FUNCTIONS:Responsible for or plays key role in...

  • Sales Operations Support Specialist

    2 weeks ago

    San Diego, California, United States FICO Full time

    Position OverviewThe Sales Support Analyst/Sr Analyst will be an integral part of the Global Sales Process Execution team at FICO, a prominent global analytics software firm. This role is designed for individuals who possess a strong operational, financial, and analytical background to enhance key global processes that empower our sales organization and...

  • Merchandise Operations Specialist

    1 week ago

    San Diego, California, United States Event Network, LLC Full time

    Join Our Team as a Merchandise Operations Specialist at Event NetworkBecome a vital part of our Purchasing Team and contribute to a company that prioritizes collaboration and development.About Event Network, LLC:At Event Network, we are committed to enhancing the retail experience at premier experiential venues throughout the nation.Position: Merchandise...

  • Sr. Deposit Operations Specialist

    1 month ago

    San Diego, United States axosbank.com Full time

    Axos Bank Target Range: $24.00/Hr. - $27.00/Hr. Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education. Eligible for an Annual Discretionary Cash Bonus Target: 10% Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 10% These discretionary target...

  • Sr. Benefits Specialist

    1 month ago

    San Antonio, United States Touchstone Communities Full time

    Sr. Benefit Specialist-San Antonio, TX   At Touchstone Communities, we’re no strangers to making people feel welcome. After all, embracing warmth and hospitality is what Texans do. For over 30 years, we’ve been welcoming Texans into our communities with kindheartedness and compassion. We know what it takes to connect with the values of those we serve...