Brooksource | Junior Onboarding Specialist | indianapolis, in

1 month ago

indianapolis, United States Brooksource Full time

The Jr Onboarding Specialist (OS) will be responsible for the execution, communication and monitoring of placement and onboarding activities for all Brooksource consultants once an offer has been accepted. The OS will work closely with Market, Accounting and HR teams to provide support, ensure placement accuracy, and troubleshoot any errors or issues throughout the placement process. The OS will provide consistent communication to each consultant throughout the paperwork process and provide ongoing support as it relates to change requests and updated documentation.


RESPONSIBILITIES


PROCESS MANAGEMENT

  • Create mapping system for teams to stay in the loop on active onboarding
  • Create documents on step-by-step instructions of what AE and Recruiter are still responsible for and how to utilize you
  • Create email templates for all clients
  • Answers for frequently asked questions for all candidates for anything relating to their onboarding.
  • Assist with client audits


JOBSCIENCE PLACEMENTS, EMPLOYEE FILES + TIMECARDS

  • Assist recruiters and account executives to create and manage placements after offer acceptance.
  • Add candidate profile and employee file information into ATS including tax, bank, employment agreement, Form I9, HIPPA, E-Verify and other client specific documents.
  • Attached any required paperwork or maintain any paper copies for Brooksource filing system.
  • Maintain consistent communication with consultant throughout the onboarding process via phone and email.
  • Provide recruiter and account executive status updates on placement/onboarding progress and completion.
  • Send Time Portal instructions to candidates.
  • Provide support for login issues, placement approvals to ensure consultants receive payroll email.
  • Launch electronic paperwork through Able software and any required background or drug screenings prior to consultants start date.
  • Responsible for change requests due to contract extension, completion, termination.
  • Submit change requests to ensure we are up to date with fall-off and finish reports.
  • Update any project onboarding trackers as needed 1-3 times a day.


ELECTRONIC ONBOARDING

  • Launch all W2 paperwork and client forms through Able.
  • Work with account executives and sales leadership to coordinate client forms and create custom packages and issue new tax forms, banking information as needed.
  • Verify all Form I9s and upload pictures of consultant identification as needed.
  • Update Form I9 hire dates for all rehires.
  • Confirm second signer information, resend email reminders, and reset passwords as needed.
  • Work closely with Eight Eleven and Able Technical Support to relay any errors with the integration.
  • Work closely with HR team to ensure all forms, employment agreements are up to date and completed correctly and in a timely manner.
  • Assist accounting team with Able process and troubleshoot any errors with paychecks, timecards.
  • Provide customer support for all consultant's questions on navigating Able software and troubleshoot any errors consultants have via email or phone as needed.


BACKGROUND, DRUG + OTHER TESTS

  • Work with HR team to create new screening packages on Sterling platform.
  • Launch packages for background, drug, vaccine, and other tests through Sterling as required by client.
  • Facilitate any communication between consultants and vendor to change clinic locations or extend expiration date.
  • Work closely with our vendor relationships to troubleshoot login issues and stay updated on any platform changes.
  • Distribute release forms to consultant as requested by client and call clinics to confirm employer information to release results as needed.
  • Relay any alerts to account executives and recruiters.
  • Assist with any billing issues as needed.


PAYROLL PARTNERS (PEOPLE 2.0)

  • Assist all Brooksource recruiters and account executives with onboarding their consultants in states we do not conduct business.
  • Gather candidate details, submit into vendor portal
  • Update placement, employee file with vendor details, submit to accounting
  • Work closely with our POC at PGC and People 2.0 to troubleshoot any issues
  • Answer any questions recruiters or consultants have over the process
  • Create change requests in PGC portal for extension, termination, etc.


1099 PAPERWORK

  • Launch 1099 paperwork, draft MSA, exhibit agreements, countersign.
  • Work closely with the legal / contracts department for specific changes needed
  • Enter all candidate information in Employee file (Form I9, taxes, banking information, self-identification, 1099 and People 2.0/ PGC details.
  • Update information for accounting as consultants make changes to personal information.


ADDITIONAL TASKS

  • Coordinate with HR Team to update state tax forms yearly in our share drive.
  • Organize and update Share Drive with various onboarding documents
  • Facilitate communication with HR for consultant benefit questions
  • Work closely with Accounting, IT and HR to ensure we are utilizing best practices.
  • Assist corporate with software purchasing decisions (PGC)
  • Work closely with all recruiters and account executives to address consultant concerns as it relates to the onboarding process.
  • Send ADP instructions to resources.
  • Provide annual updates to sick leave policies, as needed.


QUALIFICATIONS

  • Experience in recruiting workflows and consultant onboarding.
  • Experience with electronic onboarding and screening software.
  • Excellent communication and customer service skills.
  • Ability to effectively interact and communicate with cross-functional teams.
  • Ability to manage and resolve issues.
  • Strong attention to detail and organizational skills.
  • Knowledge of HR and legal best practices, policies, and processes.


EEO STATEMENT

Eight Eleven Group is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristics protected by applicable federal, state, or local laws and ordinances.

  • Junior Onboarding Specialist

    2 months ago

    Indianapolis, United States Brooksource Full time

    The Jr Onboarding Specialist (OS) will be responsible for the execution, communication and monitoring of placement and onboarding activities for all Brooksource consultants once an offer has been accepted. The OS will work closely with Market, Accounting and HR teams to provide support, ensure placement accuracy, and troubleshoot any errors or issues...

  • Junior Onboarding Specialist

    2 months ago

    indianapolis, United States Brooksource Full time

    The Jr Onboarding Specialist (OS) will be responsible for the execution, communication and monitoring of placement and onboarding activities for all Brooksource consultants once an offer has been accepted. The OS will work closely with Market, Accounting and HR teams to provide support, ensure placement accuracy, and troubleshoot any errors or issues...

  • Onboarding Specialist

    2 weeks ago

    Indianapolis, United States Brooksource Full time

    The Jr Onboarding Specialist (OS) will be responsible for the execution, communication and monitoring of placement and onboarding activities for all Brooksource consultants once an offer has been accepted. The OS will work closely with Market, Accounting and HR teams to provide support, ensure placement accuracy, and troubleshoot any errors or issues...

  • Brooksource | Business Data Analyst | indianapolis, in

    1 month ago

    indianapolis, United States Brooksource Full time

    Data Business AnalystIndianapolis, IN- hybridContract through April 2025 w/ possibility for extension We seek a highly skilled and detail-oriented Data Business Analyst to join our dynamic team. The ideal candidate will bridge the needs of the credit, master data, contact, and order fulfillment with IT teams, ensuring that process changes and technical...

  • Brooksource | Business Analyst

    2 weeks ago

    indianapolis, United States Brooksource Full time

    Business AnalystLocation: Indianapolis, IN (Hybrid work model, 2 days onsite /3 days remote)Duration: 9-month contract-to-hireThe Opportunity:The Business Analyst focus on maintaining and supporting existing application suites, as well as assisting the development of new applications. This position assists in the implementation of pilot projects introduced...

  • Brooksource | System Support Specialist | indianapolis, in

    1 month ago

    indianapolis, United States Brooksource Full time

    Pricing to contract (P2C) AnalystLocation: Fishers, IN (Hybrid work model, 3 days onsite / 2 days remote)Duration: 12 month contract w/ high possibility for extensionThe Opportunity:Supports and maintains the P2C (Proposal to Contract) global pricing and contracting systems. Requires both a technically oriented and customer-focused individual who will...

  • Brooksource | Senior Software Engineer

    4 days ago

    indianapolis, United States Brooksource Full time

    Title: Sr. Java Developer Duration: 6-month contract to hire Location: Indianapolis, IN Pay: $55-65/hr Depending on Years of Experience SummaryThe Sr. Java Engineer will be part of the Supply Chain team that builds and enhances the ecommerce space. This individual develops, maintains, and improves internally developed applications and integrates with other...

  • Brooksource | Full Stack Software Engineer

    4 days ago

    indianapolis, United States Brooksource Full time

    Job Title: Full Stack Software EngineerDuration: 12 Month Contract-to-HireLocation: Indianapolis, IN (Hybrid)Pay: $45-55/hr Depending on Years of ExperienceSummaryJoin our retail client’s Digital/Application Solutions team, which powers the expansion of digital retail operations by building and delivering industry-leading connected customer and associate...

  • Brooksource | Senior Salesforce Developer | indianapolis, in

    4 weeks ago

    indianapolis, United States Brooksource Full time

    Senior Salesforce DeveloperHybrid in Downtown Indianapolis, INDirect Hire, Full-TimeUp to $122k Annually The Senior Salesforce Developer works under limited supervision performing application systems analysis duties, design, development, and system administrative duties. This encompasses reviewing business requirements, performing application design,...

  • Brooksource | Information Technology Governance Consultant | indianapolis, in

    1 month ago

    indianapolis, United States Brooksource Full time

    IT Governance, Risk, & Compliance LeadIndianapolis, IN (Hybrid/Onsite)The IT Governance, Risk and Compliance Lead will support the strategic vision and outcomes for Governance, Risk and Compliance activity across the Technology organization by identifying and implementing strategies to manage and remediate risk, optimize operational efficiency, streamline...

  • Onboarding Specialist

    7 months ago

    Indianapolis, United States BCforward Full time

    BCforward is currently seeking a highly motivated Onboarding Specialist for an opportunity in Indianapolis, IN.Summary:Position Title: Onboarding SpecialistLocation: Indianapolis, IN 46280Anticipated Start Date: 6/3/2023Duration: Full-Time EmployeeTravel: NoneWork Requirement: W2, sponsorship cannot be provided for this role.Pay Range: $36,000/year.Please...

  • Recruiter

    5 months ago

    Indianapolis, United States Brooksource Full time

    Launched in 2000, Eight Eleven Group committed to 100% organic growth, exclusively promoting from within, while always keeping culture and growth opportunity at the forefront of the business model. What began as a two-person Indianapolis startup, Eight Eleven Group has rapidly expanded to become a market-leading organization within one of the fastest growing...

  • Brooksource | Technical Lead

    2 weeks ago

    indianapolis, United States Brooksource Full time

    Technical Lead (Software Engineer)Location: Indianapolis, Indiana (hybrid, 3 days a week onsite)Direct Placement as a Full Time Employee with Client Salary: 150k-155k annually on W2 with benefits and 15% annual bonus SummaryAs a Technical Lead you will be a leader in the solution planning, delivery and maintenance of the eCommerce experiences that our...

  • Manufacturing Project Manager

    2 days ago

    Indianapolis, United States Brooksource Full time

    Manufacturing Project CoordinatorIndianapolis, IN (Hybrid)Long term contract (approx. 3 years)SummaryOur Medical Device Customer is looking to add a Project Coordinator within that Manufacturing team based in Indianapolis, IN. In this role, you will be responsible for the overall organization, tracking, and coordination of various Informational Technology...

  • Manufacturing Project Manager

    3 days ago

    Indianapolis, United States Brooksource Full time

    Manufacturing Project CoordinatorIndianapolis, IN (Hybrid)Long term contract (approx. 3 years)SummaryOur Medical Device Customer is looking to add a Project Coordinator within that Manufacturing team based in Indianapolis, IN. In this role, you will be responsible for the overall organization, tracking, and coordination of various Informational Technology...

  • Business Analyst

    2 weeks ago

    Indianapolis, United States Brooksource Full time

    Business AnalystLocation: Indianapolis, IN (Hybrid work model, 2 days onsite /3 days remote)Duration: 9-month contract-to-hireThe Opportunity:The Business Analyst focus on maintaining and supporting existing application suites, as well as assisting the development of new applications. This position assists in the implementation of pilot projects introduced...

  • Business Analyst

    3 days ago

    Indianapolis, United States Brooksource Full time

    Business AnalystLocation: Indianapolis, IN (Hybrid work model, 2 days onsite /3 days remote)Duration: 9-month contract-to-hireThe Opportunity:The Business Analyst focus on maintaining and supporting existing application suites, as well as assisting the development of new applications. This position assists in the implementation of pilot projects introduced...

  • Automation Engineer

    3 days ago

    Indianapolis, United States Brooksource Full time

    Automation & Process Control Engineer Indianapolis, IN (on-site, 5 days per week) Full-time (40/hrs) Brooksource Engineering Services is seeking a highly skilled Electrical Automation Engineer to join our client’s assembly and packaging team in a leading pharmaceutical manufacturing setting in Indianapolis, IN. This is a full-time, on-site position that...

  • Senior Software Engineer

    3 days ago

    Indianapolis, United States Brooksource Full time

    Title: Sr. Java Developer Duration: 6-month contract to hire Location: Indianapolis, IN Pay: $55-65/hr Depending on Years of Experience SummaryThe Sr. Java Engineer will be part of the Supply Chain team that builds and enhances the ecommerce space. This individual develops, maintains, and improves internally developed applications and integrates with other...

  • Senior Software Engineer

    3 days ago

    Indianapolis, United States Brooksource Full time

    Title: Sr. Java Developer Duration: 6-month contract to hire Location: Indianapolis, IN Pay: $55-65/hr Depending on Years of Experience SummaryThe Sr. Java Engineer will be part of the Supply Chain team that builds and enhances the ecommerce space. This individual develops, maintains, and improves internally developed applications and integrates with other...