Billing Specialist

2 weeks ago

West Palm Beach, United States Innovent Global Full time
*Billing Specialist – Fulltime*

Is this the role you are looking for If so read on for more details, and make sure to apply today.

Innovent Global is a National Healthcare Staffing Agency located in West Palm Beach, FL. Joint Commission certified, 6000 travel and permanent positions open and available for Nurses, Physicians, Technicians, and Healthcare support positions in all 50 states. Innovent has established itself as one of the most trusted resources for finding top healthcare talent at the best avaialble price.

*JOB DESCRIPTION*

Innovent Global is seeking a full-time Billing Specialist.

The Billing Specialist is responsible for assisting in the company's billing operations. This role ensures accurate and timely invoicing, resolves billing issues, and collaborates with various internal departments and Clients to ensure efficient financial processes.

*Major Position Responsibilities*
* Manage a billing portfolio by developing and strengthening client relationships.
* Reconcile Clinician timecards vs. Client Kronos, reverse invoices, etc.
* Collaborate with Accounts Receivable Specialists on reverse invoicing with vendor managers.
* Maintain consistent follow-up with internal and external contacts to minimize loss and uncollectible receivables.
* Contribute to team effort by accomplishing related results as needed.
* Analyze and resolve work problems.
* Generate and distribute accurate invoices to clients promptly.
* Monitor and record payments, ensuring correct application to customer accounts.
* Address and resolve billing discrepancies or customer inquiries promptly and professionally.
* Regularly reconcile accounts receivable ledger to ensure accurate and properly posted payments.
* Prepare and maintain detailed financial reports related to billing activities.
* Collaborate with finance, sales, and customer service teams to streamline billing processes and resolve issues.
* Ensure billing practices comply with company policies and relevant regulations.
* Identify and implement process improvements to enhance billing accuracy and efficiency.
* Perform other duties as assigned.

*Requirements*
* Bachelor's degree in Accounting, Finance, or a related field preferred.
* Previous experience in an office or accounting-related setting is a plus.
* Familiarity with billing procedures or accounting software is beneficial.
* Excellent professional communication skills, both written and verbal.
* Proficient in Microsoft Word, Excel, and Outlook.
* Skilled at following instructions and working independently.
* Strong organizational and time management skills.
* Effective decision-making skills, including the ability to interpret procedures and policies.
* Strong prioritization and multi-tasking abilities, capable of thriving in a fast-paced environment.
* High level of interpersonal skills to handle sensitive and confidential situations.
* Demonstrated poise, tact, and diplomacy.

*Leadership, Organization & Communication *
* Requires ongoing coordination, communication and/or team problem solving between departments or functional areas for work production or service quality
* Professional representation of Innovent and its core values
* Effective communicator with passion for relationship building.
* Passionate about developing people and achieving team and organizational goals.
* Excellent ability to convey thoughts, opinions, suggestions, questions and answers in a professional manner
* Exceptional written and verbal skills

*Work Schedule *
* In-office M-F, 8:30am-5:30pm.
* *Conduct weekly.bi-weekly, standard monthly, calendar monthly billing and other processes for assigned clients*
* Ensure accuracy of client invoice, frequency, distribution method, contact and formato Review expense invoices for accuracy and that all receipts/back up has been receivedo Work with various clients to obtain PO’s and other invoicing specificso Process and track revenue and non-revenue adjustments
* Complete weekly, monthly, and quarterly reporting for client and management review
* Coordinate and/or participate in company and client discussions
* Conduct research, complete, or assist in account reconciliation
* Identify and communicate billing discrepancieso Make necessary correctionso Identify areas of opportunities to be pro-active
* Complete client set-up activity for new clients/new contracts
* Work with internal and external customers to resolve billing discrepancies
* Verify consultant hours in VMS systems

*REQUIRED SKILLS*
The ideal candidate will have a background of at least 3 years billing experience in a fast-paced environment. Staffing experience is preferred.
* Previous experience with billing, billing adjustments, accounts receivable and vendor management systems (VMS)
* Excellent interpersonal, written, verbal and presentation skills
* Strong organizational and problem-solving skills
* Strong orientation to detail with solid follow up skills
* Ability to maintain and meet deadlines
* Microsoft office skills, including intermediate knowledge or better of Excel
* Comfortable with creating reports, analyzing data, and making recommendations
* Self-motivated and has the ability to work independently

Job Type: Full-time

Benefits:
* 401(k)
* Dental insurance
* Disability insurance
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* Monday to Friday

Experience:
* Billing Specialist: 3 years (Required)
* QuickBooks: 2 years (Required)

Work Location: In person

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