Director of Administration and Support

1 month ago

boca raton, United States Robert Half Full time

We are offering an exciting opportunity for a Director of Administration and Support to join our team in Boca Raton, Florida. In this role, you will be crucial in overseeing the administration and support functions within our company, particularly in the financial services sector. You will be responsible for providing administrative support to the Executive Leadership Team and other office personnel.

In this role you will be:

Responsibilities:

  • Provide high-level administrative support to executives and office personnel, ensuring smooth day-to-day operations.
  • Coordinate employee onboarding, including arranging and scheduling orientation and training sessions.
  • Maintain and update internal databases with employee information and administer personnel records throughout the employee lifecycle.
  • Oversee the management of employee handbooks, develop guidelines, FAQs, and other resources to support employees’ understanding of company policies.
  • Evaluate organizational needs and implement proactive changes to improve processes and employee support.
  • Process and review employee expense reimbursements for accuracy and adherence to policy, ensuring timely approvals.
  • Communicate effectively across departments to ensure a collaborative and supportive work environment.
  • Maintain precise and up-to-date documentation and records.
  • Prepare internal communications and update policies as needed to ensure clarity and consistency across the organization.
  • Support scheduling and logistical needs for select executives and manage tasks related to new hires, including workspace setup and necessary documentation.
  • Lead efforts to promote employee engagement and maintain a positive work environment.
  • Organize and lead company events, managing all aspects of event planning and execution.
  • Proactively arrange meetings, events, and travel plans, with close attention to executive preferences and schedules.
  • Lead and oversee various office-related projects as they arise to enhance team efficiency and morale.

Qualifications:

  • Minimum of eight (8) years’ experience in administrative support roles, preferably supporting executives.
  • Demonstrated experience in employee onboarding, training coordination, and maintaining HR-related documentation.
  • Strong ability to assess organizational needs and provide actionable recommendations for improvement.
  • Expertise in handling expense reimbursement processes and ensuring policy compliance.
  • Excellent communication skills with a collaborative approach to cross-functional work.
  • Detail-oriented with a commitment to accuracy in maintaining records and documentation.
  • Proven ability to drive employee engagement and contribute to a supportive work culture.
  • Experience in event planning and coordinating logistics for meetings and travel.
  • Flexibility and adaptability to lead projects and support various office initiatives.

  • Director of Administration and Support

    1 month ago

    Boca Raton, United States Robert Half Full time

    We are offering an exciting opportunity for a Director of Administration and Support to join our team in Boca Raton, Florida. In this role, you will be crucial in overseeing the administration and support functions within our company, particularly in the financial services sector. You will be responsible for providing administrative support to the Executive...

  • Director of Administration and Support

    2 months ago

    Boca Raton, United States Robert Half Full time

    We are offering an exciting opportunity for a Director of Administration and Support to join our team in Boca Raton, Florida. In this role, you will be crucial in overseeing the administration and support functions within our company, particularly in the financial services sector. You will be responsible for providing administrative support to the Executive...

  • Director of Administration and Support

    1 month ago

    boca raton, United States Robert Half Full time

    We are offering an exciting opportunity for a Director of Administration and Support to join our team in Boca Raton, Florida. In this role, you will be crucial in overseeing the administration and support functions within our company, particularly in the financial services sector. You will be responsible for providing administrative support to the Executive...

  • Director of Administration and Support

    2 months ago

    Boca Raton, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Director of Administration and Support to join our team in Boca Raton, Florida. In this role, you will be crucial in overseeing the administration and support functions within our company, particularly in the financial services sector. You will be responsible for providing...

  • Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States Petfolk Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Petfolk. In this role, you will provide exceptional support to our CEO and Brand Director by handling administrative tasks, coordinating projects, and maintaining a high level of organization.Key ResponsibilitiesExecutive Support:Provide top-notch support to the CEO,...

  • Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States State of Florida Full time

    Company OverviewThe State of Florida Department of Transportation is a leading organization in the transportation industry, dedicated to improving safety, enhancing mobility, and inspiring innovation. Our team works together to achieve our mission, and we are seeking an experienced administrative professional to join us as a Administrative Assistant I.We...

  • State of Florida Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States State of Florida Full time

    About the Role: As a key member of our team, you will provide administrative support to our transportation operations, ensuring seamless execution of programs and services. Your exceptional organizational skills, attention to detail, and ability to multitask will make you an invaluable asset.

  • Administrative Assistant I Coordinator

    3 weeks ago

    Boca Raton, Florida, United States State of Florida Full time

    About Our TeamWe are a dynamic team at the State of Florida Department of Transportation, committed to improving safety, enhancing mobility, and inspiring innovation in the Florida transportation system.Our CultureOur organization values diversity, equity, and inclusion. We believe that our unique perspectives and experiences make us stronger as a team.About...

  • Administrative Support Specialist

    7 days ago

    Boca Raton, Florida, United States CBRE Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide general administrative support to an office or group of sales professionals.The ideal candidate will have excellent communication and organizational skills, with the ability to...

  • Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States David Stern Fine Jewelry Full time

    Are you a highly organized and detail-oriented individual looking for a new challenge? We are seeking an experienced Administrative Assistant to join our team in the environmental division. As a valued member of our operations team, you will play a critical role in supporting our daily activities and contributing to our success.Job Summary:This is a...

  • Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States Coherent Staffing Solutions Full time

    Job Title: Administrative AssistantJob Summary:Coherent Staffing Solutions is seeking a skilled Administrative Assistant to support our team. The ideal candidate will have excellent customer service skills, ability to coordinate work with supervisors, and proficiency in Microsoft Suite.Key Responsibilities:- Assist customers by telephone or in person-...

  • Assistant Director

    7 months ago

    Boca Raton, United States Huntington Learning Center of Boca Raton Full time

    At Huntington, we are eager to continue to build our teams! We seek to hire the best, most talented professionals into our organization. If you are a take-charge college grad, eager to turn your aptitude for operations, administration, education and customer service into an exciting career opportunity where you will be able to make a difference, join...

  • Residency Program Administrator

    1 day ago

    Boca Raton, Florida, United States Florida Atlantic University Full time

    OverviewAt Florida Atlantic University, we are seeking a highly skilled and experienced Residency Program Administrator to join our team in the College of Medicine. The ideal candidate will have a strong background in academic administration, with experience in residency programs, and excellent communication and organizational skills.As a key member of our...

  • Administrative Partner

    4 days ago

    Boca Raton, Florida, United States Art of Tea Full time

    Art of Tea is a leading wellness brand that is committed to delivering high-quality teas and exceptional customer service. We are seeking an experienced Executive Assistant to join our team and provide administrative support to our CEO.In this role, you will have the opportunity to work closely with the CEO and other members of the executive team to drive...

  • Administrative Support Specialist

    16 hours ago

    Boca Raton, Florida, United States COASTAL WASTE & RECYCLING INC Full time

    About UsCoastal Waste & Recycling INC is a locally owned and operated organization committed to making a difference in our community.About the RoleThis Data Entry Clerk position is responsible for accurate entry of new customers and revising existing customer contracts into our operational systems.The ideal candidate will have strong typing skills, excellent...

  • Director of Resident Care

    6 days ago

    Boca Raton, Florida, United States Veranda Club Full time

    Job DescriptionThe Director of Resident Care will be responsible for leading our team of healthcare professionals to deliver exceptional care to our residents. This includes overseeing the development and implementation of care plans, collaborating with the Administrator and other team members to maintain resident and team member health safety, and providing...

  • Administrative Support Specialist

    1 day ago

    Boca Raton, Florida, United States GRS COMMUNITY MANAGEMENT Full time

    Job OverviewGRS Community Management, a leading community association management company in Florida, is seeking a highly skilled Administrative Assistant to join our team in Boca Raton/Delray Beach, FL. This full-time position offers a competitive salary and a range of benefits.

  • Radiology Imaging Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States Baptist Health South Florida Full time

    About the RoleWe are seeking a highly organized and detail-oriented Radiology Imaging Administrative Support Specialist to join our team. This role is perfect for someone who enjoys working in a fast-paced environment and is looking for a new challenge.Key ResponsibilitiesThe successful candidate will be responsible for providing administrative support to...

  • Data Analyst and Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States NCCI Full time

    Work with UsNCCI is a leader in workers compensation information, providing data, insights, and tools for almost 1,000 insurance companies. We are looking for a Statistical Technician to join our Actuarial and Economic Services team.About the JobIn this role, you will help assemble, validate, and consolidate data and statistics used for actuarial and...

  • Real Estate Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States Adams & Martin Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Real Estate Administrative Support Specialist to join our team at Adams & Martin Group.About the RoleThis is a dynamic and challenging position that requires a strong understanding of real estate law and procedures. The successful candidate will be responsible for managing client files, preparing...