Sr. Administrative Support Specialist
3 weeks ago
Sr. Administrative Support Specialist - **Job Number:**
220310 **Job Location**
: Oklahoma-Oklahoma City-Health Sciences Center Salary Range : Up to $38,000 annually, depending upon experience Benefits Provided : Yes **Job Description**
- - - Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine
questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report
preparation, and correspondence.
**Duties:**
* Maintains o?ce ?les that may be of a con?dential nature.
* Schedules various appointments for o?ce personnel and ensures administrative details are completed.
* Receives incoming calls for o?ce personnel and refers to appropriate person. Records messages or
* responds to caller with routine information. Serves as a contact person for other employees or the
* outside public. Provides information regarding location or availability of materials, resources,
* and services.
* Monitors and orders supplies for the o?ce and completes requisitions.
* Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical
* information. Reviews and responds to routine correspondence for the o?ce personnel.
* Prepares various reports, to include but not limited to expenditures, budgetary records and student
* or resident rotation schedules. Makes copies and assembles materials.
* May act as the payroll coordinator for the department or assists the payroll coordinator by
* providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's,
* and special pays.
* Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans
* and organizes meetings and programs.
* Makes travel arrangements.
* Performs related duties as assigned to successfully ful?ll the function of the position.
**Job Requirements**
- - - **Education:** High School Diploma or GED, AND
* 24 months office, clerical, or administrative experience
**Skills:**
* Knowledge of office procedures
* General office and customer service skills
* Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
* Excellent interpersonal skills
* Ability to work independently and as a team player
* Ability to complete tasks in an efficient and timely manner
* Must be detail oriented for accuracy of data and information
* Ability to multitask, be organized, and self-motivated
* Ability to work in stressful situations
* Ability to communicate verbally and in writing
**Preferred:** Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro **JOB DESCRIPTION HELP**
**Required Attachments**
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
**Important:** ALL required documents must be attached to your job application or your documents will not be visible to the hiring department
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