Sr. Administrative Support Specialist

3 weeks ago


Edmond, United States Kidsfirstok Full time

Sr. Administrative Support Specialist - **Job Number:**

220310 **Job Location**

: Oklahoma-Oklahoma City-Health Sciences Center Salary Range : Up to $38,000 annually, depending upon experience Benefits Provided : Yes **Job Description**

- - - Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine

questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report

preparation, and correspondence.

**Duties:**

* Maintains o?ce ?les that may be of a con?dential nature.

* Schedules various appointments for o?ce personnel and ensures administrative details are completed.

* Receives incoming calls for o?ce personnel and refers to appropriate person. Records messages or

* responds to caller with routine information. Serves as a contact person for other employees or the

* outside public. Provides information regarding location or availability of materials, resources,

* and services.

* Monitors and orders supplies for the o?ce and completes requisitions.

* Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical

* information. Reviews and responds to routine correspondence for the o?ce personnel.

* Prepares various reports, to include but not limited to expenditures, budgetary records and student

* or resident rotation schedules. Makes copies and assembles materials.

* May act as the payroll coordinator for the department or assists the payroll coordinator by

* providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's,

* and special pays.

* Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans

* and organizes meetings and programs.

* Makes travel arrangements.

* Performs related duties as assigned to successfully ful?ll the function of the position.

**Job Requirements**

- - - **Education:** High School Diploma or GED, AND

* 24 months office, clerical, or administrative experience

**Skills:**

* Knowledge of office procedures

* General office and customer service skills

* Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

* Excellent interpersonal skills

* Ability to work independently and as a team player

* Ability to complete tasks in an efficient and timely manner

* Must be detail oriented for accuracy of data and information

* Ability to multitask, be organized, and self-motivated

* Ability to work in stressful situations

* Ability to communicate verbally and in writing

**Preferred:** Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro **JOB DESCRIPTION HELP**

**Required Attachments**

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

**Important:** ALL required documents must be attached to your job application or your documents will not be visible to the hiring department



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