Office Manager

3 weeks ago


Arlington, United States Talon Industries, Inc. Full time

Company Description

Talon Industries, Inc. is a specialty construction company based in Arlington, TX, specializing in welded fuel piping for aviation fueling systems, oil & gas terminals, and glycol systems. With over 27 years of experience, we have completed projects coast to coast in over 31 states, including Hawaii. Our expertise in design and installation for all types of fueling systems allows us to serve as a Prime Contractor or Subcontractor for various projects.

Role Description

This is a full-time on-site role for an Office Manager at Talon Industries, Inc. located in Arlington, TX. The Office Manager will oversee daily office functions including bookkeeping, administrative, human resources, and secretarial tasks to maintain company operations. Ideal candidate will be organized, have initiative to improve processes, and be proactive assisting operational staff.

Duties

  • Perform bookkeeping functions such as payroll, invoice tracking & processing, accounts payable, and accounts receivable
  • Maintain human resources including recruitment, training, company policies, health insurance and benefits
  • Assist with onboarding of new employees
  • Prepare correspondence or other documents using various software packages.
  • Provide support through copying, faxing, mailing, and coordinating shipments as requested
  • Answer telephones, transcribe messages, and when necessary direct callers to appropriate staff or voice mail
  • Maintain filing and tracking systems, including establishing files for all written & email correspondence, project work, and reports
  • Maintain updated insurance documents for subcontracts and vendors
  • Assist with timesheets, payroll, and certified payroll reports
  • Coordinate travel arrangements
  • Review and distribute mail
  • Maintain office operations including facilities, supplies, and equipment
  • Perform other duties as assigned

Skills, Education, and Experience

  • Bachelors degree in Business Administration or Accounting field
  • Minimum of 5 years of previous related work experience including accounting or bookkeeping functions (Construction preferred)
  • Proficient in Quickbooks, Microsoft Word, PowerPoint, Excel, and Outlook software
  • Good proofreading and editing skills; Effective verbal and written communication skills
  • Good computer skills; must be able to adapt to new software
  • Ability to maintain discretion regarding personnel and industry-related matters
  • Excellent communication and interpersonal skills
  • Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
  • Communication and Customer Service skills
  • Administrative Assistance and Office Administration skills
  • Proficiency with Office Equipment
  • Strong organizational and multitasking abilities
  • Knowledge of basic office procedures
  • Experience in the construction industry is a plus

  • Office Manager

    3 weeks ago


    Arlington, United States Ultimate Staffing Full time

    Oversee daily office operations to ensure smooth functioning. Coordinate schedules, meetings, and travel arrangements. Manage office supplies, equipment, and vendor relationships. Handle correspondence, mail distribution, and filing systems. Prov Office Manager, Business Operations, Manager, Business Services, Staffing, Office

  • Office Manager

    3 weeks ago


    Arlington, United States Ultimate Staffing Full time

    Oversee daily office operations to ensure smooth functioning. Coordinate schedules, meetings, and travel arrangements. Manage office supplies, equipment, and vendor relationships. Handle correspondence, mail distribution, and filing systems. Prov Office Manager, Business Operations, Manager, Business Services, Staffing, Office

  • Office Manager

    6 days ago


    Arlington, United States Ultimate Staffing Full time

    Oversee daily office operations, including managing office supplies, equipment, and facilities. Greet visitors, answer phone calls, and handle general inquiries. Coordinate and schedule meetings, appointments, and travel arrangements. Assist with Office Manager, Business Operations, Manager, Business Services, Staffing, Office

  • Office Manager

    5 days ago


    Arlington, United States Ultimate Staffing Full time

    Oversee daily office operations, including managing office supplies, equipment, and facilities. Greet visitors, answer phone calls, and handle general inquiries. Coordinate and schedule meetings, appointments, and travel arrangements. Assist with Office Manager, Business Operations, Manager, Business Services, Staffing, Office

  • Office Manager

    3 weeks ago


    Arlington, United States Teneo Linguistics Company LLC Full time

    TLC is a Professional Foreign Language Services Provider offering translation, interpreting, transcription, and other services in over 150 languages. Teneo Linguistics Company (TLC) is a small, woman-owned business operating globally. TLC was founded by CEO/owner Hana Laurenzo in 2007. TLC is focused on fostering a corporate culture defined by our values:...

  • Office Manager

    3 weeks ago


    Arlington, United States Teneo Linguistics Company LLC Full time

    TLC is a Professional Foreign Language Services Provider offering translation, interpreting, transcription, and other services in over 150 languages. Teneo Linguistics Company (TLC) is a small, woman-owned business operating globally. TLC was founded by CEO/owner Hana Laurenzo in 2007. TLC is focused on fostering a corporate culture defined by our values:...

  • Office Manager

    2 days ago


    Arlington, United States Ultimate Staffing Full time

    Key Responsibilities:Oversee daily office operations, including managing office supplies, equipment, and facilities.Greet visitors, answer phone calls, and handle general inquiries.Coordinate and schedule meetings, appointments, and travel arrangements.Assist with basic bookkeeping tasks, including processing invoices and expense reports.Maintain office...

  • Office Manager

    2 days ago


    Arlington, United States Ultimate Staffing Full time

    Key Responsibilities:Oversee daily office operations, including managing office supplies, equipment, and facilities.Greet visitors, answer phone calls, and handle general inquiries.Coordinate and schedule meetings, appointments, and travel arrangements.Assist with basic bookkeeping tasks, including processing invoices and expense reports.Maintain office...

  • Office Manager

    3 weeks ago


    Arlington, United States Ultimate Staffing Full time

    Key Responsibilities: Oversee daily office operations to ensure smooth functioning Coordinate schedules, meetings, and travel arrangements Manage office supplies, equipment, and vendor relationships Handle correspondence, mail distribution, and filing systems Provide administrative support to leadership and team members as needed Assist with light HR...

  • Office Manager

    1 month ago


    Arlington, United States Ultimate Staffing Full time

    Key Responsibilities:Oversee daily office operations to ensure smooth functioningCoordinate schedules, meetings, and travel arrangementsManage office supplies, equipment, and vendor relationshipsHandle correspondence, mail distribution, and filing systemsProvide administrative support to leadership and team members as neededAssist with light HR duties,...

  • Office Manager

    3 weeks ago


    Arlington, United States Ultimate Staffing Full time

    Key Responsibilities: Oversee daily office operations to ensure smooth functioning Coordinate schedules, meetings, and travel arrangements Manage office supplies, equipment, and vendor relationships Handle correspondence, mail distribution, and filing systems Provide administrative support to leadership and team members as needed Assist with light HR...


  • Arlington, Virginia, United States Office of the Chief of Staff of the Army Full time

    About the Position:This position serves as a Management Support Officer for the HQDA Office of the Chief of Chaplains, located in Arlington, VA. This is a Term NTE 13 months position.Responsibilities:Serve as a Management Support Officer for the HQDA, Office of the Chief of Chaplains (OCCH) performing a variety of administrative work to include,...

  • Office Manager

    3 weeks ago


    Arlington, United States Talon Industries, Inc. Full time

    Company Description Talon Industries, Inc. is a specialty construction company based in Arlington, TX, specializing in welded fuel piping for aviation fueling systems, oil & gas terminals, and glycol systems. With over 27 years of experience, we have completed projects coast to coast in over 31 states, including Hawaii. Our expertise in design and...

  • Office Manager

    3 weeks ago


    Arlington, United States Talon Industries, Inc. Full time

    Company Description Talon Industries, Inc. is a specialty construction company based in Arlington, TX, specializing in welded fuel piping for aviation fueling systems, oil & gas terminals, and glycol systems. With over 27 years of experience, we have completed projects coast to coast in over 31 states, including Hawaii. Our expertise in design and...

  • Office Manager

    1 month ago


    Arlington, United States Talon Industries, Inc. Full time

    Company DescriptionTalon Industries, Inc. is a specialty construction company based in Arlington, TX, specializing in welded fuel piping for aviation fueling systems, oil & gas terminals, and glycol systems. With over 27 years of experience, we have completed projects coast to coast in over 31 states, including Hawaii. Our expertise in design and...

  • Senior Office Manager

    4 weeks ago


    Arlington, Virginia, United States Cathexis Full time

    Job SummaryCathexis is seeking a highly skilled Senior Office Manager to provide administrative and analytical support to the OUSD P&R supporting offices. The ideal candidate will have excellent organizational, personal, and editing skills, with the ability to multitask, track multiple deadlines, adapt to shifting priorities, and interact with senior...

  • Office Manager

    3 weeks ago


    Arlington, United States Ace Handyman Services Puget Sound Full time

    Benefits: Bonus based on performance Competitive salary Flexible schedule Opportunity for advancement Paid time off Administrative professionals are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding sales career? Join our TEAM at Ace Handyman Services We are a national leader in the...

  • Office Manager

    3 weeks ago


    Arlington, United States Ace Handyman Services Puget Sound Full time

    Benefits: Bonus based on performance Competitive salary Flexible schedule Opportunity for advancement Paid time off Administrative professionals are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding sales career? Join our TEAM at Ace Handyman Services We are a national leader in the...

  • Senior Office Manager

    4 weeks ago


    Arlington, Virginia, United States Cathexis Full time

    Job SummaryCathexis is seeking a highly skilled Senior Office Manager to provide administrative and analytical support to the OUSD P&R supporting offices. The ideal candidate will have excellent organizational and communication skills, with the ability to multitask and adapt to shifting priorities.Key ResponsibilitiesProvide calendar management, scheduling,...

  • Tax Office Manager

    4 weeks ago


    Arlington, Virginia, United States H&R Block Full time

    Lead a Team of Tax ProfessionalsAs a Multi-Unit Team Leader at H&R Block, you will oversee the operations of three offices, ensuring exceptional client experiences and achieving growth objectives. This role requires strong leadership and development skills, as well as the ability to manage office staffing, operations, and logistics.Key...