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Administrative Assistant Specialist

4 months ago

Ocoee, United States Lockheed Martin Corporation Full time
Job ID: 666981BR
Date posted: May. 22, 2024

Description:The selected candidate will report to and support the Vice President and General Manager for the Sensors & Global Sustainment (S&GS) Line of Business. This job includes all aspects of running the Vice President's office. The selected candidate must be able to maintain the strictest standards of confidentiality regarding any discussions, meetings, or activities. The Administrative Assistant will in many cases be the "first face" of the S&GS executive staff and as such must possess a professional, welcoming personality. Specific responsibilities shall include but not be limited to the following:
Screen all incoming calls and visitors
Set up meetings in Outlook and maintain the calendars by accepting or declining meeting invitations based on knowledge of upcoming events.
Arrange domestic and international travel, prepare Travel Requests and get requests approved by appropriate parties, obtain itinerary on-line.
Process visitor requests for program guests.
Generate program documents and provide electronic distribution of documentation.
Organize meetings for both regularly scheduled business meetings and large staff meetings.
Directly contribute to a highly motivated and functioning S&GS leadership team.
Basic Qualifications:
The candidate must be proficient with Word, Excel, PowerPoint, Outlook, Travel Planning (Concur), and other standard company programs. The ideal candidate should have the ability to organize and prioritize work assignments; should be a self-starter able to work independently; should have good attendance and work habits; should have the ability to maintain Vice President confidential/private records and information; should be able to handle more than one task at a time with accuracy; works well with all personality types and is calm when under pressure. Candidate must also be flexible with their work schedule and available on weekends as needed.
Desired Skills:
The candidate should have good interpersonal skills, should exhibit good job attendance and strong work habits, should be self-motivating and inventive and should stick to all commitments. The candidate should be trustworthy and dependable. The candidate should courteous, professional, and respectful of others. should have an in-depth working knowledge of the standard Lockheed Martin office tools. Demonstrate ability to coordinate events and symposiums. This position requires arranging significant international travel so prior experience with international arrangements is strongly preferred.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: MISSILES AND FIRE CONTROL
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First