Missions Associate, Missions and Speakers Bureau
4 weeks ago
The Overseas Mission Department is responsible for planning trips to Israel and other countries to enhance the efforts of UJA-Federation's annual campaign and involve our donors and prospects in the organization. These missions provide donors and prospects with the opportunity to see our work in action.
Primary Responsibilities:
- Work with lay leaders, UJA-Federation, and Jewish Federations of North America professional staff and travel agents in planning trips
- Communicate weekly with UJA-Federation professionals on the status of their donors' missions, sending updated itineraries, notifying departure and return dates, and following up after mission
- Compile Mission Data to track the impact on our annual campaign of Missions at UJA-Federation
- Respond to e-mail and calls for general mission inquiries, and track information for future mission mailings
- Plan and coordinate mission itineraries; map distances, research content, make changes to internal and external itineraries
- Develop a comprehensive cost sheet for each mission - communicate pricing to participants when requested
- Coordinate mission logistics and individual participant requests, such as pre-arrival and post-mission reservations, hotel upgrades, transportation requests, touring options, agency visits and VIP meetings
- Maintain mission and participant statistics for tracking and progress purposes
- Work in fundraising system to compile data and lists for mailings and note mission history on donor accounts
- Work with tour operators overseas and with UJA-Federation's Israel office to plan all site visits and put itinerary into effect
- Develop and coordinate recruitment efforts with UJA-Federation staff and lay chairs
- Book flights with agent for UJA staff and participants upon request
- Create flight sheets for each mission with suggested flight times
- Write and edit donor mini-bios for each major donor mission
- Work with Accounting to process, maintain, and track mission revenue and expenses
- Work with OPR to provide information for donor tax-substantiation letters and IRS forms
- Work with M&C to update and maintain website with relevant information for open missions, as well as content for past missions and any dedicated web pages
- Bachelor's degree required
- 2-3 years of prior work experience
- Prior international travel experience; including to Israel
- Extremely high level of organization and follow-through, with excellent attention to detail
- Ability to manage many multiple tasks simultaneously
- Excellent interpersonal skills and strong writing, administrative, time management, and organizational skills
- High-level proficiency in Microsoft Office (especially Excel) and has the ability to learn new systems
- Experience with Missions and knowledge of Israel travel preferred
Salary Information:
The salary range for this position is $65,000, commensurate with experience.
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