Senior Archives

About the job Senior Archives & Records Technician - Sheriff's Office (COR)

EXAMPLES OF ESSENTIAL DUTIES

Perform the more complex, technically sensitive archives, electronic imaging and records storage work, which require the exercise of independent judgment.
Assist Archives and Records supervision in planning and scheduling records management projects and assignments.
Respond to the more complex technical user requests, problems, questions, and/or complaints relating to policies, procedures, and work product.
Coordinate, assign and prioritize the work of Archives and Records staff to ensure efficient production and meeting deadlines; may reassign workloads and personnel to meet changes in priorities and techniques.
Organize record in accordance with an established arrangement plan, which includes preparing a brief description of their nature and location.
Troubleshoot, recommend solutions, and provide technical assistance to supervision and management and the work unit on the day-to-day processing issues related to the recording, imaging, indexing, cross-indexing, storage, electronic conversion, and disposition of official records, vital records and maps.
Facilitate access to record by accessioning incoming materials and assignment of control numbers; preparation of inventory lists; data entry of information regarding the description, content, and location of holdings into a database, using proper format and codes; provide standard reference services to users.
Perform independent quality checks on records center and daily scanning unit information ensuring that all the record information is correct, and the records management standards and customer requirements are met.
Assist users, either in person or by phone, in filling out forms, explaining fees, regulations, and procedures.
Apply standard holdings maintenance preservation techniques to records, such as cleaning and flattening, removing harmful fasteners, and storing materials in folders and containers that meet accepted specifications.
Perform the most advanced queries to the databases and resolve the more difficult technical issues in imaging, conversation, accessioning, retrieving data entries, filing, and re-filing processes.
Review records for adherence to policy and standards; index, log, and record entry manually or by computer into records management system.
May prepare work status reports and prepare chronological and production records and reports by department for customers and management.
Participate in, verify, and authenticate the records destruction process.
Receive and record payments.

MINIMUM QUALIFICATIONS

Experience:

OPTION I
One year of experience as an Archives and Records Technician in Riverside County.
OR
OPTION II
Two years of experience working in an archives or record center, office, warehouse, or product delivery in two of the following areas: scanning the operation of scanners, readers, or viewers; records storage, retrieval and destruction to accepted standards; or the processing, preservation, inventory or providing of reference maintenance service to records. One of the areas must have been at the journey level.
Education Substitution: One of the two years of required experience may be substituted by completion of either 18 semester or 27 quarter units from an accredited college or university, or 350 hours of training from an accredited occupational program in computer sciences, photography, micrographics, business or a closely related field.
Other Requirements:
License: Possession of a valid California Driver's License is required.
Background: Must be able to pass a background investigation.
Physical: Stand for long periods of time; bend, stoop, and lift 40 pounds.

Knowledge of: Archives, records management; archival processing and preservation; procedures for storage, retrieval, and destruction of legal or official documents or records; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; office procedures, including preparing correspondence and reports, filing, and operating standard office equipment; use of computers, duplicating, scanning and imaging; use of viewers scanners; routine maintenance, adjustment and basic technical repair of equipment used in assigned work unit.Ability to: Independently operate and adjust imaging and records management equipment to reformat and process a full range of documents including maps, photographs and records; maintain strict confidence; operate, maintain, and perform technical adjustments and simple repair of archives and records management equipment; maintain quality control and uniformity in archives and records management processes; keep reproduction records and reports; learn procedures of the more complex computer operated and assisted archives and records management equipment and specialized software; independently operate scanning and imaging equipment and quality check imaged documents and work processed for archival and records management storage; or learn photographic film processing and printing; perform repetitious work quickly and accurately; interpret and apply rules, regulations, procedures and policies; establish and maintain effective working relationships; meet departmental production and accuracy standards; type with proficiency sufficient to enter information accurately into a computer; lift and move heavy records storage boxes or books with knowledge of safe lifting practices; stand for long periods of time; bend, stoop, and lift 40 pounds.