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Grant Services, Program Operations Assistant Manager

2 months ago

Atlanta, United States City of Atlanta Full time

Posting Open Until Filled

Salary Commensurate with Experience

 

The City of Atlanta’s Department of Grants and Community Development is seeking an experienced Assistant Grants Manager with excellent analytical and problem-solving skills who will quickly be able to become familiar with the operations of the Department and manage them effectively. 

The Assistant Grants Manager is a highly responsible administrative, professional position and is expected to lead all aspects of specified bodies of work for our Federal Entitlement Programs. 

The position will be principally responsible for directing the activities of several federal portfolios that include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and Section 8 Moderate. This position includes supervising and coordinating the activities of 4-6 FTE’s, while interacting with numerous community leaders, stakeholders and others to implement projects and achieve visible results. The position requires a professional who is forward-thinking, innovative, creative and confident in making decisions. The individual must be a skillful motivator and negotiator in working with a wide variety of community and civic interests in the public, private, philanthropic and non-profit sectors. 

General Description and Classification Standards

 The Assistant Grants Services Manager (G23) is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations. Primary responsibilities include but are not limited to the following: 

Manage a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation. 

Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations. 

Draft legislation and submits in the City’s Electronic Legislation Management System (ELMS)

 

Developing operational systems and workflows that increase efficiency and effectiveness. 

Provides detailed program performance reports for various federal portfolios.

 

Use the City’s Oracle system to produce reports and track projects. 

Monitor IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers. 

Will work in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting. 

Will assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department.

 

Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables. 

Assemble and underwrite the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law. 

Familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents is required.

 

Position will perform other duties as assigned. Supervision Received Works under supervision of the Assistant Director Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. 

Lead and supervise a team of 4-6 FTE’s, provide guidance and feedback, conduct annual performance assessments, manages staff work plans and designs and implements division goals and strategic objectives for the staff. 

Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems. 

Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects. Reviews and certifies the work of the staff and provides leadership and guidance of work performance. 

Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS and/or any statistical data base to ensure accuracy and recommends corrective action. 

Assist in performing project/task management for large scale/ or complex construction and direct service contracts. 

Excellent verbal and written communication skills to assist with preparing reports, identifying feasible projects, correspondences, and other materials as required. 

Assist in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department. 

Perform loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements, 

Knowledge, Skills & Abilities 

Thorough knowledge of business, financial and compliance protocol. 

Knowledge of government programs and funding that is derived from a variety of sources that include federal, state, and local allocations. 

Ability to conduct detailed financial analyses of housing projects concerning down payment, debt ratios and credit analysis, income verifications and pay off calculations. 

Knowledge with the funding and “loan closing” process and ability to facilitate financial transactions. 

Ability to understand policies of the federal and state agencies, and private lending institutions, which may apply to a given project. 

Ability to exercise a high level of technical skills, leadership ability, and attention to detail.