Sales Coordinator

4 weeks ago

Green Cove Springs, United States Omni Hotels Full time

Location:

Amelia Island Resort

At Omni Amelia Island Resort guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.

Omni Amelia Island's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort may be your perfect match.

Job Description:

Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.

Responsibilities:
  • Schedules and prioritizes work load to meet deadlines of all managers.
  • Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
  • Maintains reader files.
  • Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
  • Checks own mailbox in the morning and afternoon.
  • Answers calls to sales office by third ring.
  • Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
  • Enters group information (sites, resumes) in Access.
  • Enters work orders in Synergy as directed by managers.
  • Assists unassigned managers as needed.
  • Updates bulletin boards on assigned months.
  • Gathers materials and mails packages to clients as necessary.
  • Takes detailed inquiry leads and submits to appropriate manager.
  • Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
  • Processes outgoing mail.
  • Covers for reception during lunch
  • Takes minutes at committee/assistant meetings as directed.
  • Participates in schedule rotation for late coverage on days the office closes early.
Qualifications:
  • Must be able to work alone as well as work well with others.
  • Must have good communication skills.
  • Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).
  • Previous knowledge of Delphi, Opera and Synergy preferred.
  • Must have good organizational skills.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

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