AP Specialist

2 weeks ago

South Brunswick Township, United States System One Full time

Accounts Payable Specialist

Pay: $25 - $35 per hour based on experience
Hours: M-F, 8am – 5pm (1 hour lunch)
Location: Monmouth Junction, NJ (Onsite possibly- 1 day remote)
Duration: Contract, 1 -2 months


The Account Payable Specialist is responsible for providing operational support to the Accounts Payable (AP) functions within the Accounting/Finance department. The incumbent plays an important part of the company’s financial reporting process and internally supports company’s relationship with vendors by: ensuring timely payments, obtaining appropriate approvals, vendor file and AP records maintenance, invoice and payment processing, etc.


Duties and Responsibilities: Performs day-to-day receiving, processing and verification functions of the Accounts Payable process including, but not limited to receiving invoices from vendors, receiving purchase orders (POs) from Supply Chain department, receiving packing slips and goods receipt paperwork from the Receiving Departments, matching all of the supporting paperwork and vouchering the invoices within Enterprise Resource Planning (ERP).
Sets up new vendors in ERP, maintains and updates vendor master file and accompanying documentations (i.e., vendor contracts, W9, etc.).
Processes due invoices for payments and ensures payments are made in a timely and accurate manner while adhering to departmental procedures; Tracks all payments and expenditures, purchase orders, invoices, and statements; Prepares and posts accurate journal entries, as needed.
Reconciles processed payments through verification of entries and other supporting documents to balances.
Maintains the accuracy of historical data and records.
Corresponds with external vendors and/or internal departments regarding payment schedules, outstanding credits, management inquiries and other AP related inquiries, as needed and escalates problem invoices and disputes through effective and thorough communication.


Requirements: Bachelors degree in Accounting or related business discipline AND minimum 3 years AP experience REQUIRED.
Working knowledge of general accounting principles, practices, methods, and analysis and reporting of financial data REQUIRED.
Proficiency with Microsoft Office including Excel pivot tables and V-Lookup REQUIRED
Excellent verbal and written communication and skills REQUIRED.
JDEdwards experience REQUIRED.
Quick Books experience is a PLUS.
Experience working in an Accounting department in a pharmaceutical or biotechnology environment is a PLUS.


#M1

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