A/P Specialist

3 weeks ago

Wakefield, United States Michael Foods Inc. Full time
Business Unit Description:

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food.

Location Description:

Wakefield is one of the largest production facilities within Michael Foods.  We serve as a flex plant and are able to produce everything from a whole pasteurized egg to liquid, dried, hardboiled and curds. 

Responsibilities:

SUMMARY: 

The A/P Specialist is responsible to ensure invoices are paid correctly and on-time. They will verify accuracy of invoices, communicate with internal and external customers and perform administrative or clerical duties.

 

ACITIVITIES: 

  • Process invoices and credit memos through data entry and the automated invoicing system.
  • Verify accuracy of invoices and credit memos by reviewing quantities, prices, general ledger and sales tax coding, in addition to ensuring appropriate approvals.
  • Research and resolve invoicing discrepancies in the automated invoicing system. Communicate with vendors and purchasing personnel to resolve discrepancies promptly.
  • Monitor open purchase orders in SAP
  • Code non-purchase order invoices and credit card transactions
  • Create FI invoices to record sales of miscellaneous, non-inventoried items.
  • Cross train and provide backup for team members.
  • Assist with month-end closing by preparing journal entries and key figures.
  • Perform administrative or clerical duties including filing, copying, etc.
  • Ensure efficiencies by looking for ways to make improvements in your area of responsibility.
  • Assume personal responsibility to ensure a safe and healthy workplace for everyone. Adhere to all safety policies and procedures. Incorporate safety and health in all jobs and tasks. Participate in SRMP.
  • Adhere to Quality work practices, follow GMP’s, maintain sanitary conditions and ensure accuracy is maintained.
  • Ensure regulatory compliance within GAAP and maintain a fiduciary responsibility.
  • Perform other Administrative Accounting duties of a similar nature or level.
Qualifications:

QUALIFICATIONS:

 

EDUCATION:

One year of higher education or equivalent experience preferred.

 

EXPERIENCE:

Exhibits the ability to enhance processes, foster personal development, and maintain high organization in filing, spreadsheets, and data tracking.

 

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence. Ability to develop and maintain communication with customers/vendors or employees of the organization.

 

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.

 

OTHER SKILLS AND ABILITIES:

Specific skills and abilities required that are not included in other sections:

 

  • Demonstrated aptitude for effective, efficient, and innovative use of IS technologies. Ability to maintain integrity of current Microsoft Word, Excel, etc. documents.
  • Highly developed analytical and problem-solving skills.
  • Excellent communication skills (verbal and written in English)
  • Organized, detail-oriented and able to work efficiently with minimal supervision.
  • Understand processes with goal of making improvements.
  • Accounting experience a plus

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