Office Specialist

4 weeks ago

Atlanta, United States Kindezi School, Inc. Full time

Job Type

Full-time

Description

Position Description: The Office Specialist supports office reception, communications, and office administration for the building.

Reports to: Director of Operations and Principal in collaboration with Office Manager/Registrar

PERFORMANCE RESPONSIBILITIES:

Receptionist

  • Reports promptly and consistently during assigned hours
  • Greets individuals entering the building (visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures.
  • Answers school telephone system for the purpose of responding to inquiries, transferring calls, and/or taking messages.
  • Distributes items within the site (mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
  • Maintains reception area materials and files (newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
  • Maintains building information (use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
  • Oversees the distribution of mail/packages to staff for the purpose of ensuring delivery to appropriate personnel.
  • Develop and maintain positive relationships with students, families, staff and community members.
  • Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety and/or security issues
Virtual Support (when applicable)
  • Audits student files and prepares them for Infinite Campus upload
  • Liaise with student households to communicate around recruitment, records verification, and to exchange school information and student data, as needed.
  • Coordinates special projects for operations director, principal and network team
Office Administration
  • Performs general clerical functions (scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
  • Coordinate service of copiers and printers as needed
  • Track and manage student payments, not limited to school supply fees or lost items
  • Help plan logistics and preparation for school events, including, but not limited to, field trips
  • Recruit and maintain active substitute pool
  • Prioritize tasks and projects while also being able to pivot to resolve urgent matters in a successful way
  • Secure substitutes as needed to fill teacher absences
  • Manage incoming and outgoing correspondence concerning school events, field trips, and school closings etc.
  • Manage and distribute orders and dismissal tags
  • Print postage stamps
  • Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.
  • Capture student attendance in Infinite Campus daily
  • Maintain school wide parent contact information in Infinite Campus and ParentSquare
  • Assist Office Manager as needed
KEY ATTRIBUTES:
  • Values that align with the Kindezi model and goals
  • Demonstrated commitment to increasing student achievement and supporting the social-emotional needs of students
  • Dedicated, reflective thinker with a growth mindset
  • High academic expectations; Believes that all students deserve an equitable education experience no matter their circumstances.
Requirements

MINIMUM QUALIFICATIONS:
  • Be a United States citizen or otherwise have authorization to work in the United States
  • High School Diploma/ GED required
  • Highly organized and detail-oriented
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Strongly preferred - Experience with Infinite Campus
REQUIRED CERTIFICATIONS:
  • Have the ability to pass an Atlanta Public Schools background check and obtain a GaPSC-issued clearance certificate
WORK EXPERIENCE:
  • 2+ years of administration experience in a fast-paced environment preferred
  • Prior experience managing school records preferred
COMPENSATION/BENEFITS:
  • Compensation aligned with The Kindezi Schools' salary schedule
  • Teacher Retirement System (TRS) pension, 403b plan, paid time off, health, vision, and dental insurance, employer-paid life insurance, and short and long-term disability benefits.
JOB CLASSIFICATION:
  • Salary: $35,000.00
  • Salaried, Full-Time, Exempt

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