Legal Administrative Assistant

3 weeks ago

fort lauderdale, United States Trustpoint.One Full time

TrustPoint.One has partnered with an AMLaw 200 firm in their search for a Litigation Legal Secretary to join their dynamic legal team. The ideal candidate will play a critical role in supporting attorneys by handling secretarial and clerical tasks, managing schedules, and maintaining files. If you're looking for a fast-paced work environment where your litigation experience and organizational skills will shine, this could be the perfect fit


Key Responsibilities:

- Provide secretarial and clerical support to attorneys

- Open and sort mail, logging attorney time on timesheets as necessary

- Enter attorney time sheets into the system daily

- Answer incoming calls, provide non-legal information, route calls to attorneys, and take messages

- Transcribe dictation using the BigHand dictation system and occasionally prepare correspondence independently for attorney approval

- Prepare legal documents as required, ensuring accuracy and compliance with deadlines

- Maintain and organize files, coordinating with file clerks as needed

- Schedule depositions, meetings, and appointments for attorneys

- Occasionally deliver or collect documents to/from courthouses or other legal offices

- Make travel arrangements, including booking flights and hotels

- Maintain attorney's diary and calendar system

- Perform additional administrative duties as required to support the legal team


Qualifications:

- 3+ years of litigation experience in a law firm or legal environment

- Proficiency in Microsoft Office Suite

- Strong communication skills, with the ability to effectively liaise with clients and coworkers

- Exceptional organizational skills with a keen attention to detail

- Ability to prioritize, multitask, and thrive in a team environment

This role offers the opportunity to work alongside seasoned professionals in a collaborative, fast-paced legal environment. You'll gain invaluable experience in litigation while supporting a leading law firm. This firm offers a competitive salary, benefits, and opportunities for growth within the firm.


If you have a passion for legal work, a sharp eye for detail, and thrive in a high-energy environment, we encourage you to apply


Physical Demands of the Position

All candidates must be able to work at a computer screen for a sustained amount of time;

Repetitive movement (i.e. heavy computer/keyboard use).

May require occasional light lifting (files, copy paper, etc.).


Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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