Bilingual Business Clerk

3 weeks ago

Chicago, United States The Salvation Army Central Territory Full time
The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Job Objective:

The Business Clerk provides clerical support to the Business Department, ensuring that Salvation Army policy and applicable laws are adhered to.

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Finance:

1. Prepare weekly gratuities.

2. Update and maintain shipping memo and bale logs.

3. Prepare letters for unclaimed property and tracking spreadsheet.

4. Communicate with DHQ and Corps on voucher verification and billing.

5. Maintain WEX and iPass inventory and access.

6. Track and update license plate and registration renewals.

7. Communicate with cities and municipalities on any licenses needed.

8. Prepare supplies for stores and warehouse.

9. Keep inventory of supplies.

10. Maintain contact list for Center.

11. Maintain technology and telecoms inventory.

12. Prepare booklets and copies as needed by departments.

13. Prepare flyers and other marketing assets as needed by stores.

14. Create employee IDs as needed.

15. Process incoming and outgoing mail.

16. File and distribute inter-office mail. (store batches, invoices, etc.)

17. Meetings and room scheduling.

18. Contact vendors to provide or obtain any necessary information.

Minimum Qualifications:

The requirements listed below are representative of the minimal education, experience, certifications, skills, and/or abilities required for this position.

Education & Experience:

High School Degree required and two years related clerical experience.

Skills/Abilities:

1. Strong attention to detail, well organized, and the ability to maintain strict confidentiality.

2. Proficient in Microsoft Office. Experience with Office 365 a plus as well as the ability to learn proprietary software used by The Salvation Army.

3. Ability to read, analyze, and interpret data, general business correspondence, technical procedures, and regulations.

4. Superior written and oral communications skills. Must be bilingual English and Spanish.

5. Excellent time management, decision making, and organizational skills

Reasoning Ability:

Ability to read, collect, analyze and interpret data. Ability to define problems, establish facts, and draw valid conclusions. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Clerical/Mathematical Skills:

Ability to apply mathematical and accounting operations to daily tasks as required.

Language Skills:

Able to read, analyze, and interpret technical procedures, professional journals, government regulations, legal documents, and accounting and business reports. Able to write reports and business correspondence. Able to effectively present information to individuals and groups and to respond to questions from constituents in English and Spanish.

Supervisory Responsibility: The position has no supervisory responsibilities.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Physical requirements include:

1. Speaking, hearing and vision ability, and excellent manual dexterity to be able to perform on computers.

2. Lifting, pulling and pushing of materials up to 50 pounds to be able to move equipment.

Working Conditions: Office setting with quiet to moderate noise levels.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

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