Director of Finance And Accounting

2 days ago

daytona beach, United States The Chiles Academy Full time

General Responsibilities:

  • Oversee the day-to-day financial operations of The Chiles Academy for all programs operated by the corporation. These duties include purchasing & procurement, invoicing, professional travel arrangements, cost allocations among programs, preparation of deposits, communicating with vendors, inventory control, licensing, grant writing, and filing of required federal, state, and district reports in a timely manner
  • Present monthly reports (compiled by an outside CPA firm) to the Board of Directors and the School District of Volusia County
  •  Provide independent auditing agency full access to all financial documentation for annual audits
  •  Maintain a chart of accounts to accurately track and reflect revenues and expenditures
  • Payroll administrator responsible for reporting hours, accumulated leave, paid time off, and health insurance needs to the corporation’s PEO semi-monthly
  • Acting School Food Services Director for the National School Lunch Program at The Chiles Academy (training will be provided)
  •  Monthly reconciliation of accounts with all financial institutions and reconciliation of individual grant award
  • Annual budget preparation with regular reviews and adjustments provided to the board as necessary
  • Maintenance of salary schedules for employees that reflect their levels of responsibility, certifications, training, and education
  • Primary contact for major facilities projects
  • Oversee appropriate and secure disposition of expired confidential records according to local state, and federal laws
  • Ensure that personnel records are maintained and stored in a confidential manner
  • Assure/assist in general maintenance and security of facility
  • Attend meetings, trainings, and appropriate professional development activities
  • Other duties as assigned


Written Documentation

  • Grant writing as needed with creation of budgets appropriate to the terms of the grant
  • Complete all required documentation in a timely manner
  • Maintain all source documents for backup of accounting and payroll data
  • Maintain accurate employee attendance records including requests for personal leave
  • Communicate in a timely fashion with Volusia County School District HR department when employees are hired and when they leave
  • Create Action Notices for employee wage, salary, or status changes and submit to the PEO as needed


Minimum Requirements

  • Bachelor’s Degree
  • Degree in accounting or mathematics preferred
  • Must pass drug screening and background clearance through Volusia County Schools
  • State of Florida Teacher Certification a plus but not required


Knowledge, Skills, and Abilities

  • Proficient with Quick Books and Microsoft Office (Including Word, PowerPoint, Excel, and Publisher
  • Knowledgeable about Red Book Financial Reporting for line item control of revenues & expenditures
  • Must have exceptional decision-making and problem-solving abilities
  • Must be impeccably organized
  • Background with child care and/or school business procedures a plus
  • Bilingual English/Spanish skills highly desirable
  • Ability to respond appropriately to an emergency or a crisis according to the school safety plan

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