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US Studio Assistant

2 months ago

los angeles hollywood, United States ANOTHER A STORY Full time

ANOTHER A STORY

ANOTHER A STORY DESIGNS AND PRODUCES BRAND EXPERIENCES FOR CLIENTS SUCH AS HERMÈS, CHANEL, DIOR, CARTIER, DRUNK ELEPHANT, BREGUET AND MANY MORE.

THE EXPERIENCES RANGE FROM INFLUENCER TRIPS TO POP UP SHOPS, EVENT SET UPS, INSTALLATIONS AND LOUNGE ACTIVATIONS. THE COMPANY HAS AN OFFICE IN LONDON AND LOS ANGELES AND PRESENCE IN DUBAI, NEW YORK, MIAMI AND PARIS.

THE TEAM OF 30+ CONSISTS OF DESIGNERS, PRODUCERS, COORDINATORS AND A FINANCE AND OPERATIONS TEAM.


JOB TITLE: STUDIO ASSISTANT (24-30 HOURS PER WEEK) – LA OFFICE


REPORTING INTO:  GLOBAL PEOPLE AND OPERATIONS LEAD


WE ARE SEEKING A DYNAMIC AND ORGANIZED STUDIO ASSISTANT TO JOIN OUR LOS ANGELES OFFICE. THE STUDIO ASSISTANT WILL PLAY A CRUCIAL ROLE IN SUPPORTING OUR TEAM AND ENSURING THE SMOOTH OPERATION OF OUR STUDIO SPACE. THE IDEAL CANDIDATE IS PASSIONATE ABOUT LUXURY EVENTS, HIGHLY ORGANIZED, AND THRIVES IN A FAST-PACED ENVIRONMENT.


KEY RESPONSIBILITIES


STUDIO MAINTENANCE: MANAGE THE GENERAL RUNNING OF THE STUDIO, ENSURING SPACES ARE ALWAYS CLEAN, TIDY, AND ORGANIZED.

POINT OF CONTACT: SERVE AS THE PRIMARY POINT OF CONTACT FOR ALL STUDIO-RELATED TASKS, INCLUDING LIAISING WITH THE LANDLORD AND UTILITY COMPANIES

MEETING COORDINATION: COORDINATE THE COMPANY'S WEEKLY MEETINGS, INCLUDING MANAGING DIARIES AND SCHEDULES.

EXECUTIVE ASSISANT TO SENIOR MANAGEMENT: PROVIDE SUPPORT WHERE NEEDED

RESPONSIBLE FOR MAINTAINING CLIENT RELATIONSHIPS: SENDING OCCASIONAL GIFTS ON KEY DATES EG BIRHTDAYS, BIRTHS, ETC.

OFFICE PURCHASES AND BUDGET MANAGEMENT: RESPONSIBLE FOR OFFICE PURCHASES AND ENSURING BUDGETS ARE MAINTAINED, WITH MONTHLY REPORTING TO OPERATIONS.

ACCOUNTS MANAGEMENT: MANAGE ACCOUNTS SUCH AS ZOOM, TRANSPORT COMPANIES, AND TRADE ACCOUNTS.

TRAVEL ARRANGEMENTS: RESPONSIBLE FOR BOOKING TRAVEL ARRANGEMENTS FOR THE TEAM, WITH APPROVAL REQUIRED BY FINANCE AND OPERATIONS PRIOR TO BOOKING.

STORAGE MANAGEMENT: ARRANGE PICK-UPS AND DELIVERIES, UPDATE STORAGE INVENTORY, AND MANAGE AFTER-EVENT ITEMS.

COMPANY-WIDE ACTIVITIES: RESPONSIBLE FOR COMPANY-WIDE ACTIVITIES SUCH AS BIRTHDAYS, CHRISTMAS, WORKSHOPS AND CLIENT GIFTS.

OTHER DUTIES: ASSIST WITH TASKS RELATED TO OTHER DEPARTMENTS AS REQUIRED.



ESSENTIAL SKILLS


ADMINISTRATIVE

  • PROFICIENCY IN MICROSOFT OFFICE SUITE (WORD, EXCEL, POWERPOINT)
  • SCHEDULING AND CALENDAR MANAGEMENT
  • DIGITAL FILE ORGANISATION
  • ABILITY TO HANDLE CONFIDENTIAL INFORMATION 


COMMUNICATION

  • EXCELLENT VERBAL AND WRITTEN COMMUNICATION
  • STRONG INTERPERSONAL SKILLS TO INTERACT WITH CLIENTS, VENDORS, AND TEAM MEMBERS
  • CLIENT HOSTING SKILLS
  • TECHNICAL
  • FAMILIARITY WITH PROJECT MANAGEMENT TOOLS (E.G., MONDAY.COM)
  • ORGANIZATIONAL
  • STRONG ORGANIZATIONAL AND MULTITASKING ABILITIES
  • ATTENTION TO DETAIL AND ACCURACY
  • ABILITY TO PRIORITIZE TASKS AND MEET DEADLINES
  • EFFICIENT TIME MANAGEMENT SKILLS

 

PROBLEM-SOLVING

  • PROACTIVE APPROACH TO IDENTIFYING AND SOLVING ISSUES
  • SOLUTIONS-FOCUSED AND CONFIDENT IN PROPOSING IMPROVEMENTS TO PROCESSES


EXPERIENCE

  • PRIOR EXPERIENCE IN AN ADMINISTRATIVE OR ASSISTANT ROLE
  • EXPERIENCE IN A FRONT-OF-HOUSE ROLE IS HIGHLY VALUED (DESIRED BUT NOT ESSENTIAL)
  • EXPERIENCE COORDINATING OPERATIONAL PROJECTS AND SUPPORTING MULTIPLE TEAM MEMBERS
  • ORGANIZING AND PREPARING FACILITIES FOR MEETINGS AND EVENTS
  • EXPERIENCE IN MAINTAINING OFFICE OR STUDIO SPACE AND TAKING PRIDE IN THIS OWNERSHIP
  • BASIC UNDERSTANDING OF BUDGETING AND FINANCIAL PROCESSES
  • BASIC IT TROUBLESHOOTING SKILLS (SUPPORTED BY 24-HOUR IT COMPANY)
  • FAMILIARITY WITH MAC AND PC ENVIRONMENT


BENEFITS

HEALTH INSURANCE

CLASSPASS MEMBERSHIP

PAID TIME OFF, COMP DAYS, + BIRTHDAY OFF


JOIN US

IF YOU'RE PASSIONATE ABOUT PUSHING THE BOUNDARIES OF CREATIVITY, DRIVING INNOVATION, AND DELIVERING UNFORGETTABLE EXPERIENCES, WE WANT TO HEAR FROM YOU. JOIN ANOTHER A STORY AND BE PART OF A DYNAMIC TEAM THAT'S SHAPING THE FUTURE OF EXPERIENTIAL MARKETING. APPLY NOW AND LET'S CREATE THE NEXT CHAPTER TOGETHER.


APPLICATION PROCESS


TO APPLY FOR THIS POSITION, PLEASE SUBMIT YOUR CV AND COVER LETTER OUTLINING YOUR RELEVANT EXPERIENCE AND QUALIFICATIONS TO CHLOÉ RUEBENS (CAREERS@ANOTHERASTORY.COM). ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW.


SALARY

$20-$25 per hour (24-32hours per week)