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Buyer Assist/Office Assistant

2 months ago

anaheim, United States Ultimate Staffing Full time

Office Assistant Job Responsibilities:

  • Receives and distributes communications; collects and mails correspondence
  • Copies and stores important documents and records.
  • Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed.
  • Provides office communications support by fielding calls, answering questions, forwarding messages, confirming customer orders and keeping customers informed of order status.
  • Maintains equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, monitoring equipment operation and purchasing meter funds.
  • Maintains office schedule by picking up and delivering items as needed.
  • Updates job knowledge by participating in educational opportunities.
  • Enhances organization reputation by accepting ownership for accomplishing new and different requests; and exploring opportunities to add value to job accomplishments.

Office Assistant Qualifications / Skills:

  • Basic office skills
  • Proficient with MS Office Suite (Word, Excel and PowerPoint)
  • Written and verbal communication skills
  • Microsoft Office software skills
  • Scheduling and meeting planning
  • Telephone skills
  • Typing and word processing skills
  • Documentation skills
  • Dependability and professionalism
  • Attention to detail
  • Administrative writing and reporting skills
  • Bi lingual Spanish is a plus but not required
  • At least an associates Degree is preferred but not required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.