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Sr. Administrative Partner

4 months ago

Wichita, United States Avature Full time

Koch Global Services is looking to hire a Sr. Administrative Partner to support the Human Resources capability. This position involves extensive contact with various levels of internal personnel as well as external customers. The successful candidate must be professional in manner and demeanor, detail-oriented and possess the ability to work with minimal supervision. The ability to maintain confidential information is a must. Of equal importance are personal integrity, a strong work ethic, strong customer and compliance focus. The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes. If you are proactive, detail-oriented, can quickly adapt to change, enjoy learning, and have organizational prowess, this is the role for youOur TeamThe KGS Admin Partner team creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business. As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost. Maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation. As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.What You Will DoManaging complex calendars and scheduling meetings through Office 365 applicationsManaging and drafting internal and external communications, including but not limited to: all-hands meetings, team meetings, and leadership sessions, announcements and awareness itemsCreating and maintaining email distribution listsRun cadence of monthly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action itemsAct as a liaison, problem solver, and facilitator as the first contact for the leaders supported, working with office support capabilities such as IT, AV, Facilities, and campus Experience LiaisonsReconciling purchasing card statements and preparing expense reports, review reports for approvalCoordinating both domestic and international travel arrangements; this includes obtaining proper visas for entry into certain countries and renewing passports as neededAssist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, space management, and evacuation coordinator dutiesPerform an extensive array of administrative tasks, including onboarding/offboarding, supply and equipment ordering, event planning and coordination (room scheduling, catering, and visitor management), as well as cross collaborate with Administrative Assistants across the enterpriseWho You Are (Basic Qualifications)Experience with Microsoft office 365 tools (Outlook, Teams, PowerPoint, Word, Excel)Experience utilizing written and verbal communication skills with a diverse customer base within all levels of an organizationSuccessful history working independently and as part of a team, bringing a positive customer focus mindset.Strong organization skills, with experience multi-tasking, prioritizing, and high attention to detailExperience planning and executing events and managing small projectsWhat Will Put You AheadAdministrative experience supporting senior and mid - level leadersComfortability with leveraging AI technology for improved efficiencyAt Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.Hiring PhilosophyAll Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .Who We AreAs a Koch company, Koch Global Services (KGS) creates solutions spanning technology, human resources, finance, project management and anything else our businesses need. With locations in India, Mexico, Poland and the United States, our employees have the opportunity to make a global impact.At Koch, employees are empowered to do what they do best to make life better. Learn how ourbusiness philosophy helps employees unleash their potential while creating value for themselves and the company.Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information.#J-18808-Ljbffr

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