Empire Medical Training | Executive Assistant

2 days ago

fort lauderdale, United States Empire Medical Training Full time

About the Company -

Empire Medical Training is the leading educational seminar provider to physicians, nurses, and other licensed healthcare professionals. With 25 years providing accredited training seminars and certification programs throughout the United States, Empire continues to shape the Aesthetics, Anti-Aging, and Pain Management fields through innovation, a full curriculum of 52+ workshops, and a faculty comprised of the most renowned medical professionals in the medical community.

Empire offers a full curriculum of hands-on training workshops in Aesthetics, Anti-Aging, Pain Management, Business & Marketing, and more. Empire also offers online to supplement CME requirements.

Our customers are healthcare professionals interested in learning specialized techniques to maximize their earning potential and their procedural skills. Some examples of the procedures taught include performing Botox injections, using Lasers, and performing epidural injections. The training programs are conducted either through live hands-on workshops offered at hotels around the country or virtually.



  • About the Role - We are seeking a highly organized, proactive, and resourceful Executive/Personal Assistant to support the Vice President of Empire in both professional and personal capacities. The ideal candidate will ensure seamless coordination between business and personal affairs, handle tasks with discretion, and thrive in a dynamic, fast-paced environment.



Responsibilities -


Calendar Management

  • Schedule meetings, appointments, and events.
  • Optimize time efficiency and prevent conflicts.
  • Send timely reminders for upcoming commitments.


Communication Management

  • Screen and prioritize emails, calls, and messages.
  • Draft, proofread, and send correspondence on behalf of the VP.
  • Serve as the primary point of contact for internal and external stakeholders.


Travel Arrangements

  • Book flights, hotels, and transportation.
  • Prepare detailed itineraries based on preferences.
  • Handle last-minute changes and cancellations.
  • Project Management
  • Track project deadlines, progress, and deliverables.
  • Delegate tasks and ensure follow-through.
  • Conduct research and compile reports for informed decision-making.


Document Management

  • Organize and maintain digital and physical files.
  • Prepare contracts, presentations, and reports.
  • Handle sensitive information with confidentiality.


Office Coordination

  • Order office supplies and maintain equipment functionality.
  • Liaise with IT, HR, and other departments.


Event Planning

  • Plan office events, team-building activities, and gatherings.
  • Arrange venues, catering, and logistics.



Qualifications -


  • Exceptional Organizational Skills with the ability to multitask and prioritize.
  • Strong Communication Skills (written and verbal).
  • Proactive Problem Solver who anticipates needs.
  • Discretion and Confidentiality in handling sensitive matters.
  • Tech-Savvy (proficient in MS Office, calendar tools, and communication platforms).
  • Flexible and Adaptable to last-minute changes.
  • Attention to Detail and commitment to excellence.
  • Willingness to Travel as needed.

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