Assistant to the Associate VP of Strategic Partnerships

This is a NON-CLASSIFIED employment opportunity. Visit the State of Colorado for Classified employment opportunities.

The position of the Assistant to the Associate Vice President for Strategic Partnerships organizes and manages division operations, overseeing budget and data needs, and supervising department team members. Strategic Partnerships encompasses High School Programs, Workforce Development, and other community partnerships, and this role is critical to developing and maintaining positive external relationships.

The college is looking for a successful leader, which is defined by colleagues as a trusted advisor whose empathy is demonstrated through inclusiveness and service to others as well as possessing strong initiative and follow-through. This person will be described as having integrity, humility, and an inviting demeanor that seeks to collaborate. This leader will demonstrate a strong commitment to the value of diversity among students and staff, as well as sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of PPSC students. The individual works together with colleagues to create an atmosphere of trust and respect in which all can succeed.

The college offers the possibility for alternative work arrangements such as flexplace, remote work, or flextime scheduling upon completion of training and department needs.

Minimum Qualifications

* Bachelor's Degree from an accredited institution OR an Associate's degree with two years of professional level experience performing similar duties to those described for this position OR four years of professional level experience performing similar duties to those described for this position.
* Experience managing projects.
* Administrative and supervisory experience.
* Experience with organizational financial processes and budgets.
* Experience using word processing and spreadsheet software and calendar management tool.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

* Successful experience preparing and analyzing budgets.
* Successful experience identifying appropriate data elements for report preparation and analysis.
* Experience in organizing and managing programs or organizational operations.
* Experience leading projects.
* Demonstrated ability to identify potential challenges and solve problems.
* Demonstrated understanding of and appreciation for diverse populations.
* Successful record of collaboration.
* Demonstrated resilience and ability to embrace change in the workplace.

For full consideration, all application materials must be received by 4:00 p.m. on May 29, 2024. Applications accepted until position is filled.

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions: Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:

* Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
* Resume - Reflect experience, education, knowledge, skills, and abilities.
* Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.
* Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits. Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions

Division Operations Support

This position must exercise initiative, judgment and discretion in organizing and managing Strategic Partnerships team operations and ensure deadlines are met. This will incorporate implementing and overseeing team operations including developing, evaluating and modifying office operations to maintain efficiency and ensure professional standards are met, coordinating and directing work activities and events, and collaborating with internal and external partners to improve operations and customer service.

Supervision

This position is responsible for overseeing the supervision of administrative assistants and similar staff. This includes providing support and training, scheduling and coordination of division administrative support and staff coverage, and overseeing the assigned duties for both quality and completion. This position will be responsible for maintaining a professional environment with high customer service standards for those being served. This position will oversee the development of goals and the completion of annual evaluation process for direct reports. This position will be responsible for investigating and resolving minor problems relating to rules, regulations and procedures as well as issues concerning office support.

Budget and Agreement Support

This position will oversee the High School Programs and Workforce Development teams' budgets and supervise the quality and completion of the budgetary needs. This position will prepare budget reports, provide budget analysis and coordinate budget initiative requests. This position includes oversight of division OCE and auxiliary accounts as well as division and department purchasing procedures. This position will work in coordination with Financial Services, Business Services, Procurement, and Information Technology Support Services. Ensuring agreements such as revenue contracts and memorandums of understanding, are current and invoiced appropriately is another responsibility of this position.

Data Support

This position will oversee division data needs and supervise the quality and completion of the data needs. This position will prepare data reports, provide data analysis and oversee division databases. This position will work in coordination with the Institutional Effectiveness department.

Special Projects

This position will undertake special projects based on the needs of the High School Programs and Workforce Development teams and determined by the Associate Vice President.

General Duties, Skills, Knowledge, and Abilities

* Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
* In addition to the specific duties and responsibilities included herein, Pikes Peak State College administrators are responsible for certain general duties and responsibilities listed in the Pikes Peak State College Policy Manual and the Pikes Peak State College Educational Procedures manual.
* Demonstrated ability to plan, organize and measure complex programs and processes.
* Demonstrated ability to manage multiple projects simultaneously.
* Demonstrated ability to employ qualitative as well as quantitative analytical process to identify and resolve problems.
* Demonstrated leadership ability.
* Demonstrated ability to effectively supervise staff.
* Demonstrated ability to read, understand, and interpret educational and financial procedures.
* Demonstrated excellent interpersonal, verbal and written communication skills.
* Demonstrated ability to use various computer programs and applications.
* Demonstrated the ability to analyze and prepare budgets and data reports.
* Demonstrated understanding and commitment to diversity, multiculturalism, and their application in the workplace.
* Ability to perform at a high level, and with a calm and positive demeanor, in a fast-paced and stressful environment.
* All other duties as assigned by the Associate Vice President of Strategic Partnerships.

As part of the State of Colorado, PPSC offers a competitive benefits package:

* PERA retirement benefits.
* Medical, Dental, and Vision insurance coverage.
* Life and Disability Coverage.
* Flexible Spending Accounts.
* Paid Holidays.
* Tuition Reimbursement.
* Accrued Annual and Sick Leave.
* Some positions may qualify for Public Service Loan Forgiveness Program.

This job description reflects Pikes Peak State College's best effort to describe the essential duties and qualifications of the job. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution. We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging. Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.