Office Assistant- Athletics

1 month ago

Baltimore, United States Baltimore City Community College Full time

Description/Job Summary

Reporting to the Director of Athletics, the Office Assistant is responsible for providing direct support to the director on work related tasks. The Office Assistant performs other administrative support work including supporting coaches, players, and others with clerical needs. The position also assists with purchasing and the procurement process. The position also supports gym/weight room operations and other activities housed within the department. This position must always maintain confidentiality of student information and records as detailed by FERPA and HIPPA.

Responsibilities/Duties

+ Provides customer service, information, and assistance to students, employees, students, and visitors.

+ Assists the director with supporting the operations of the department.

+ Processes purchasing and requisitions needs for the department.

+ Helps support the hiring and daily work of student workers.

+ Maintains check-in process and visitor logs.

+ Other duties as assigned.

+ Assists with the development and proofing of departmental flyers and communications.

+ Maintains athletic records.

Required Skills

+ Must be detailed oriented and possess good organizational and communication skills.

+ Demonstrated ability to perform multiple functions simultaneously.

+ Demonstrated ability to use MS Office suite products).

+ Must be able to successfully perform reception, data entry and filing process.

+ Provide general information to students and others regarding the onboarding and registration processes in place at BCCC. Performing office functions such as making copies, filing, data entry and other back-office functions as assigned. Maintain files/filing systems for the office. Maintain general appearance/orderliness of department office. Other related duties as assigned.

Required Qualifications

Required Qualifications Minimum Education and Training Requirements:

+ High School Diploma

+ Strong customer service skills

+ Strong organizational skills and attention to detail

+ Strong oral and written English communication skills

+ Proficiency with MS Office software applications required, specifically MSWord and Excel

+ Some experience working in a multi-cultural and multi-lingual environment

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