Administrative Analyst

1 month ago

Chantilly, United States phia, LLC Full time
At phia we hire talented and passionate people who are focused on collaborative, meaningful work, providing technical and operational subject matter expertise and support services to our partners and clients.

phia is seeking a cleared Administrative Analyst to support a Federal Cyber Policy, Intelligence, and Engagement Branch (CPIEB) managing administrative and data functions for the intelligence unit. This position offers an opportunity to contribute to critical cyber intelligence operations while using and further developing your expertise in data management and administrative support within a unique federal agency setting. Requires on-site reporting to Chantilly, VA. Active Top Secret clearance is required. Must be able to obtain SCI CI polygraph.

What You'll Do
    • Utilize agency job aids, templates, tools, and procedures to assist intelligence units in tracking and reporting daily and weekly production.
    • Manage, produce, and communicate reports, metrics, dashboards, and other materials from electronic data, ensuring intelligence unit validation.
    • Track and update required information in program production tracking systems, including production against intelligence units' plans.
    • Support production and coordination functions for intelligence units' products and reports, including researching, maintaining, and updating product metadata, facilitating the upload of intelligence products into Sentinel or other SIEM platforms, and ensuring appropriate case files, tags, authorship, and other agency requirements are met.
    • Maintain and update internal databases, SharePoint sites, rosters, organizational charts, and other collateral documentation.
    • Build, organize, and maintain electronic data files (including target folders, threat strategies, production plans, etc.).
    • Assist intelligence units in documenting, consolidating, organizing, and deconflicting intelligence, action items, and responses for various outputs (e.g., meeting notes, Talking Points, data calls).
    • Support the development of functional requirements documentation for potential data management tools.
    • Develop and support executing project and communication plans related to intelligence program initiatives.
    • As assigned, develop and maintain SOPs, informational materials, and methodology documentation.
    • Support Branch executives and others as assigned with administrative needs, including calendar management, scheduling, communications, and general office tasks.
    • Collaborate with multi-disciplinary teams to ensure smooth operations and maintain standardized processes and best practices across the program.

Education + Requirements
    • Bachelor's degree required.
    • At least one year of experience managing and producing reports from electronic data.
    • At least two years of experience using Microsoft Office Suite, including PowerPoint, Excel, and Project.
    • Strong editorial and grammar skills with at least one year of experience in copyediting, print-publishing, or other formalized writing responsibilities.
    • Excellent interpersonal skills with one year of experience working in a team environment.
    • Familiarity with Web content management demonstrated by one year of experience with Microsoft SharePoint.

Security Clearance Requirements
    • U.S. citizenship
    • Active Top Secret clearance
    • Must be able to obtain SCI CI polygraph

#LI-LC1

Who You Are

A proactive problem solver that appreciates the challenges of working in a fast-paced, dynamic environment.

Intellectually curious with a genuine desire to learn and advance your career.

An effective communicator, both verbally and in writing.

Customer service-oriented and mission-focused.

Critical thinker with excellent problem-solving skills

If your experience and qualifications aren't a match for this position, you will remain in our database for consideration for future opportunities that may be a better fit.

Who We Are

phia, LLC is a Northern Virginia-based, small business established in 2011 with a focus on Cyber Intelligence, Cyber Security/Defense, Intrusion Analysis & Incident Response, Cyber Architecture & Capability Analysis, Cyber Policy & Strategy, and Information Assurance/Security. we proudly support various agencies and offices within the Department of Defense (DoD), Federal government, and private/commercial entities.

phia values work-life balance and offers the following benefits to full-time employees:

Comprehensive medical insurance to include dental and vision

Short Term & Long-Term Disability

401k Retirement Savings Plan with Company Match

Tuition and Professional Development Assistance Flex Spending Accounts (FSA)

phia does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.

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