Executive Assistant

4 weeks ago

Wadsworth, United States Rohrer Full time
The Executive Assistant provides high level, proactive administrative support to the Executive team.

The Executive Assistant maintains a professional & collaborative office environment. Using outstanding judgement this person will demonstrate the ability to function independently while considering all the varied aspects of situations requiring confident decision-making, and response to various priorities while working with minimal supervision. Discretion and tact are essential to be able to handle sensitive and confidential information. This role will be required to work well under pressure - tight deadlines, anticipated schedule demands, coordinating changes with little advanced notice, etc.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Provides support to the Executive team relative to travel arrangements/bookings as well as expense report management and completion.
  • Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
  • Manages the executive's calendar/business calendar, including making appointments and prioritizing the most sensitive matters.

• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.

  • Manages, edits, and consolidates relevant PowerPoint presentations for meetings, special events, visits.
  • Plans & prepares for meetings & special events such as Board of Directors' meetings, Executive team meetings and other relevant on and offsite events.
    • This includes organizing meetings, scheduling, sending reminders, and organizing catering when necessary as well as managing applicable materials.

  • Maintains company's permanent documents in both paper & electronic versions (contracts, agreements, SLAs, MSAs, etc.)
  • Other duties as assigned

  • Associate degree in business administration or related field preferred.
  • Minimum three (3) years of experience in a similar role supporting senior executives.

  • Exemplify Rohrer's Core Values:
    • - Actively develop relationships with our internal team and external partners to create shared value
    • - Building trust as we operate under our guiding principles of honesty, decency, and ethics
    • - Engaged and passionate about proactively leading and participating in continuous improvement
    • - Develop creative and inventive ideas that shape our markets and achieve our strategic objectives

  • Must have advanced skills with MS Office Suite to include Outlook, Word & PowerPoint, Excel, Adobe & Visio.
  • Demonstrated ability to manage complex schedules.
  • Excellent organizational skills with attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Demonstrated knowledge of travel & event management as well as light project management.
  • Demonstrated ability to handle multiple assignments & respond quickly to changing business needs & priorities.
  • Excellent verbal and written communications skills.
  • Ability to function well in a high-paced and at time stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Supports a culture of corporate social responsibility.

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