Office Services Clerk

2 weeks ago

Tampa, United States Greenberg Traurig LLP Full time
Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for an Office Services Clerk in our Tampa office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Offices Services Clerk will support the front-of-house, office services and facilities functions for the office by performing a variety of clerical and administrative tasks. This position is in-office, Monday - Friday, 8:00 a.m. - 5:00 p.m. Candidate should also be flexible to work overtime as needed to accommodate hospitability needs.

Duties & Responsibilities:
  • Performs office services tasks including internal mail delivery, arranging for UPS and messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy
  • Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required
  • Purchases and tracks food and beverage supplies and identifies and works with vendors appropriate for purchasing needs
  • Coordinates and oversees the day-to-day maintenance needs of the office, as appropriate, to include logistics, security, and related activities
  • Inspects work and other spaces frequently and identifies areas in need of painting, repair or maintenance
  • Provides setup, cleanup and catering assistance for meetings and events
  • Manages the setup for conference rooms to ensure reservation requests are met prior to the scheduled meeting
  • Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing
  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:
  • Excellent technology, internet research skills
  • Strong attention to detail, outstanding organizational skills and the ability to manage time effectively
  • Team player with a positive, can-do attitude and work well under pressure
  • Work efficiently with the ability to multi-task while maintaining the highest quality work product
  • Excellent interpersonal and communication skills (oral and written) with a professional demeanor
  • Dependable, reliable and punctual

Qualifications & Prior Experience:
  • Two years' experience working in a professional organization
  • High school diploma or equivalent required
  • Proficiency with Windows-based software and Microsoft Office Suite
  • Competent working knowledge of all functions of copy, printing, binding, scanning, and mailing equipment
  • Must be able to move and/or lift 50 lbs. without assistance and up to 140 pounds with assistance, push carts, use step ladders, walk, stand, kneel and reach the majority of the day and retrieve/replace objects from shelving units (from floor level to 8 feet high)

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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