Administrative Assistant 2

1 month ago

Chicago, United States Rush University Medical Center Full time

Location: Chicago, IL

Hospital: RUSH University Medical Center

Department: Rush Alzheimers Dis Ctr-ResFac

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)

Summary:

The Rush Alzheimer's Disease Center is looking for an Administrative Assistant II to support the Rush Alzheimer's Disease Center Neuropathology Lab. This position will act as a liaison amongst the RADC Neuropathology lab, RADC administration and leadership, other Rush University Medical Center departments, venders, and other outside entities. Prior experience working in a laboratory as plus.

Other information:

Required Job Qualifications:

* Bachelor's degree in management or a health related field.
* 3 years of related experience.
* Excellent verbal and written communication skills.
* Strong organizational and analytical skills.
* Able to work and problem-solve independently and efficiently.
* Ability to manage multiple concurrent projects.
* Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities:

* Facilitate on-call autopsy procedure, including scheduling on-call staff, monitoring on-call invoices and submitting invoices for payment
* Develop, implement, and maintain system for laboratory supply inventory, including initiating routine supply orders, tracking deliveries, verifying receipts, and following up with Rush and outside venders as necessary
* Develop, implement, and maintain system for equipment inventory and maintenance, which includes documentation of receipt and disposal, scheduling of routine and preventative lab equipment maintenance, and annual preventative maintenance invoice review.
* Develop, implement, and maintain system for glass tissue slide, paraffin-embed tissue block, and case folder inventory and sign-out.
* Monitor and maintain weekly/monthly/annual safety logs.
* Maintain documents in Sharepont Library, including tracking protocol and study work-up revisions and coordinating annual document review by managers/supervisors.
* Monitor autopsy caseload for contracted autopsies. This includes tracking cases through lab workflow, obtaining missing documentation, distributing completed case reports, and initiating invoices when appropriate.
* Utilizing the data management system, coordinate intra and inter-rater data collection, following the receipt of selected cases. This includes creating a set of unique test project IDs for each rater, de-identifying and distributing slides to rater(s), and tracking test project ID data entry into data management system.
* Coordinate laboratory visits, which may include new equipment demonstrations and trainings, collaborators and visiting professors, NIH supplemental trainings, outside pathology site visits, and media.
* Coordinate and schedule internal laboratory meetings and conferences.
* Work with training administration to coordinate employee laboratory tours and shadowing opportunities.
* Oversee facility work orders
* Oversee inventory of scrubs and lab coats which includes coordinating laundering and replacement.
* Assist Lab manager and administration with special projects as needed.
* Other duties as assigned.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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