Administrative Assistant
2 weeks ago
Alvernia University was founded in 1958 by the Bernardine Sisters of the Third Order of St. Francis. Through its main campus in Reading and locations in Philadelphia and Schuylkill County, Pennsylvania, the university serves 3,000 students of diverse backgrounds from around the country.
Alvernia offers a unique blend of rigorous liberal arts core education for the development of the mind, strong technical training in many high-demand majors, experiential learning through study abroad and internship experiences, and engagement with the community through our Franciscan-based community service model. We call our model of transformational education the Alvernia Advantage, and we believe this style of education transforms students into ethical leaders with moral courage.
Alvernia University ranks in the top 100 among 2021 Best Regional Universities in the North by U.S. News & World Report, and we are recognized as a College of Distinction for our commitment to engaged experiential education.
Job Summary: The Administrative Assistant will provide support to the Departments of Physical Therapy and Athletic Training that includes, but is not limited to, activities related to the followingareas: accreditation, record keeping, department correspondence, clinical education, student interaction, department events, and other supportive tasks as requested by department chairs. The administrative assistant role is responsible for providing excellent customer service to all constituents across the university.
Essential Functions:
- Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to
- Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating: service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.
- Provides support to the DPT and MSAT faculty in the completion of accreditation documents and adherence to accreditation standards.
- Provides support to the Department Chairs, Directors of Clinical Education, and the program faculty with special projects, assignments, and reports, etc.
- Provides support for DPT MSAT core and associated faculty.
- Provides support to the Directors of Clinical Education, that includes but is not limited to: communication with clinical sites, maintenance of agency affiliation agreements, clinical site spreadsheet, monitoring of student clearance renewals that includes communication with other members of the university community, obtaining liability certificates for clinical sites, interaction with TYPHON documentation system and other specific tasks as requested.
- Triages challenges and requests from students, university administration, faculty, and staff, or department visitors. Assists in facilitating effective lines of student communication by directing concerns or "complaints" to the appropriate faculty advisor or faculty member.
- Composes correspondence, schedules appointments, organizes and schedules meetings on a routine and as needed basis. Provides a supportive role in the development and distribution of the academic and department calendar.
- Maintains adequate and organized office supplies to meet department functions. Orders teaching and general supplies and equipment as directed.
- Manages PN3, purchase requisitions, work orders, faculty overload and workload requests, associated faculty contracts and reimbursement paperwork, department budget and individual accounts (PAX, unrestricted), submission of internal and external reports, etc.
- Provides support for department events, that includes but is not limited to: student orientation, continuing education, open houses and student for a day, admission interviews, and other university and community events, etc.
- Works closely with members of the university to maintain electronic records, including but not limited to: PowerCampus, SQL Reports, and TYPHON, etc.
- Timely communication and follow-through related to tasks, that include but are not limited to: event planning, room scheduling, registration, refreshment ordering, etc.
- Maintains confidentiality of student records, including but not limited to: criminal background checks, student database, student progression, etc. as required by FERPA.
- Provides support for semester preparation, that includes but is not limited to: room scheduling through ASTRA, maintenance of textbook lists, and preparation of associated faculty hourly contracts, in collaboration with course instructors.
- Provides support as indicated for updates, formatting and distribution of Department manuals on an annual basis, in collaboration with the DPT and MSAT Mission, Policy & Procedures Committee.
Additional Responsibilities:
- Representative as key point of contact for building/division/college/school as designated
- Mail distribution for designated area, order supplies as needed within function as a shared resource
- Provide general support to visitors and guests
- Perform other duties as agreed upon to support university operations
- Occasional flexibility in hours may be required
Qualification/Education:
- Commitment to the mission statement, core values and goals of Alvernia University.
- Microsoft Office Suite proficiency
Physical Requirements:
- Physical attendance is required in order to perform the duties of this job.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
-
Administrative Assistant
4 weeks ago
Reading, United States Threshold Rehabilitation Services Inc. Full timeDescription: **_ EXCITING NEWS!!_** **_ AND_** **_ Competitive starting rate of $18.00 an hour!!_** **Threshold Rehabilitation Services Inc.**, a human services agency supporting people with disabilities is actively seeking a dynamic professional to join our Human Resources team as an **Administrative Assistant. **Demonstrated knowledge of Microsoft...
-
Reading, United States Albright College Full time1. Clerical Responsibilities a. Opens, reads and routes mail; screens and makes annotations as appropriate for Office of the President and/or minor administrative details. b. Answers phone, screens calls and handles customer service matters; responds Administrative Assistant, President, Assistant, Administrative, Office, Skills, Business Services
-
Pt Administrative Assistant/receptionist
5 days ago
Reading, United States Peace and Harmony House Full time**Peace and Harmony House: Administrative Assistant Job Description** **Job Overview**: Peace and Harmony House, a renowned Drug and Alcohol Treatment Facility, is seeking a detail-oriented and organized Administrative Assistant to provide essential support to the administrative functions of our facility. The Administrative Assistant will play a key role in...
-
Administrative Assistant/receptionist
4 weeks ago
Reading, United States Peace and Harmony House Full time**Peace and Harmony House: Administrative Assistant Job Description** **Job Overview**: Peace and Harmony House, a renowned Drug and Alcohol Treatment Facility, is seeking a detail-oriented and organized Administrative Assistant to provide essential support to the administrative functions of our facility. The Administrative Assistant will play a key role in...
-
Administrative Assistant
2 weeks ago
Reading, United States Alvernia University Full timeAbout Alvernia University Alvernia University was founded in 1958 by the Bernardine Sisters of the Third Order of St. Francis. Through its main campus in Reading and locations in Philadelphia and Schuylkill County, Pennsylvania, the university serves 3,000 students of diverse backgrounds from around the country. Alvernia offers a unique blend of rigorous...
-
CAD System Administrator
2 weeks ago
Reading, United States Fort Point, LLC Full timeEDS COORDINATOR - Engineering Design Systems (CAD, PDMS, MIcrostation, Autocad, S3D) Engineering Design Systems (EDS) Coordinator with expertise in various 2D/3D Engineering and Design Software like AutoCAD, MicroStation, AVEVA E3D, Smart3D (S3D). Supporting all projects within our client’s East offices. Responsible for loading and configuring the...
-
PDMS (E3D) Administrator
5 days ago
Reading, United States STSI Technical Staffing Services Full timeEDS CoordinatorReading, PAContractOverviewEngineering Design Systems (EDS) Coordinator with strong expertise in various 2D/3D Engineering and Design Software like AutoCAD, MicroStation, AVEVA E3D, Smart3D (S3D). Supporting all projects within our client’s East offices. The EDS Coordinator will be responsible for loading and configuring the engineering and...
-
PDMS (E3D) Administrator
5 days ago
Reading, United States STSI Technical Staffing Services Full timeEDS CoordinatorReading, PAContractOverviewEngineering Design Systems (EDS) Coordinator with strong expertise in various 2D/3D Engineering and Design Software like AutoCAD, MicroStation, AVEVA E3D, Smart3D (S3D). Supporting all projects within our client’s East offices. The EDS Coordinator will be responsible for loading and configuring the engineering and...
-
PDMS (E3D) Administrator
6 days ago
Reading, United States STSI (Staffing Technical Services Inc.) Full timeEDS CoordinatorReading, PAContractOverviewEngineering Design Systems (EDS) Coordinator with strong expertise in various 2D/3D Engineering and Design Software like AutoCAD, MicroStation, AVEVA E3D, Smart3D (S3D). Supporting all projects within our client’s East offices. The EDS Coordinator will be responsible for loading and configuring the engineering and...
-
PDMS (E3D) Administrator
7 days ago
Reading, United States STSI (Staffing Technical Services Inc.) Full timeEDS CoordinatorReading, PAContractOverviewEngineering Design Systems (EDS) Coordinator with strong expertise in various 2D/3D Engineering and Design Software like AutoCAD, MicroStation, AVEVA E3D, Smart3D (S3D). Supporting all projects within our client’s East offices. The EDS Coordinator will be responsible for loading and configuring the engineering and...
-
PDMS (E3D) Administrator
6 days ago
Reading, United States STSI (Staffing Technical Services Inc.) Full timeEDS CoordinatorReading, PAContractOverviewEngineering Design Systems (EDS) Coordinator with strong expertise in various 2D/3D Engineering and Design Software like AutoCAD, MicroStation, AVEVA E3D, Smart3D (S3D). Supporting all projects within our client’s East offices. The EDS Coordinator will be responsible for loading and configuring the engineering and...
-
Clerical Assistant
4 weeks ago
Reading, United States H.B. Frazer Company Full timeCompany DescriptionH.B. Frazer Company is a construction company based in King of Prussia, Pennsylvania. With a commitment to quality and excellence, H.B. Frazer Company has been serving the construction industry for many years. We specialize in various construction projects, including residential, commercial, and industrial.Role DescriptionThis is a...
-
Clerical Assistant
4 weeks ago
Reading, United States H.B. Frazer Company Full timeCompany DescriptionH.B. Frazer Company is a construction company based in King of Prussia, Pennsylvania. With a commitment to quality and excellence, H.B. Frazer Company has been serving the construction industry for many years. We specialize in various construction projects, including residential, commercial, and industrial.Role DescriptionThis is a...
-
Clerical Assistant
1 month ago
Reading, United States H.B. Frazer Company Full timeCompany DescriptionH.B. Frazer Company is a construction company based in King of Prussia, Pennsylvania. With a commitment to quality and excellence, H.B. Frazer Company has been serving the construction industry for many years. We specialize in various construction projects, including residential, commercial, and industrial.Role DescriptionThis is a...
-
Graduate Assistant
1 week ago
Reading, United States Alvernia University Full timeJob Summary: The Student Activities Graduate Assistant will assist in the administrative tasks of the Office of Student Activities. The Graduate Assistant will also have the opportunity to develop their skills by overseeing specific projects and assisting Registered Student Organizations with finance-related tasks. It is expected that the Graduate Assistant...
-
Level III Systems Administrator
2 weeks ago
Reading, United States Stratix Systems Full timeLevel III Systems AdministratorStratix Systems is an innovative and growing company providing a full range of IT consulting services to small and medium-sized businesses. We have an exciting opportunity for an experienced IT individual to support onsite and remote support in the Greater Berks and surrounding regions.The Level III Systems Administrator will...
-
Level III Systems Administrator
2 weeks ago
Reading, United States Stratix Systems Full timeLevel III Systems AdministratorStratix Systems is an innovative and growing company providing a full range of IT consulting services to small and medium-sized businesses. We have an exciting opportunity for an experienced IT individual to support onsite and remote support in the Greater Berks and surrounding regions.The Level III Systems Administrator will...
-
E3D Administrator
4 weeks ago
Reading, Pennsylvania, United States Aspen Technical Staffing, Inc Full timeE3D Coordinator AVEVA Coordinator Duties and Responsibilities: * Engineering Designs System setup, administration and problem resolution, and the use of application technologies to deliver improvements and efficiencies to engineering design activities. * Managing and creating reporting options through the project lifecycle. * Administration and...
-
Assistant Football Coach
2 weeks ago
Reading, United States Alvernia University Full timePosition: Assistant Football Coach/Wide Reciever Job Summary: The Assistant Football Coach/Wide Reciever Assistant is responsible for assisting the Head Football Coach in managing all aspects of sustaining a competitive NCAA Division III Football Program including, but not limited to: recruitment and retention of academically and athletically qualified...
-
Administrative Technician
3 weeks ago
Reading, United States FirstEnergy Full timeAbout the Opportunity This position will report to the Director, Labor/Employee Relations & Corporate Relations, and can be located at any location in the FE service territory. The Administrative Technician is part of the HR Organizational Management team which is responsible for maintaining and updating both organizational structures and managing...