Administrative Assistant
1 week ago
Job Description:
PERKS & BENEFITS:
* Wage starts at $19.72 per hour and further increases are pursuant the active Collective Bargaining Agreement.
* Multiple generous medical plans offered with employee and family coverage options and cash in-lieu option if waiving coverage. Effective on first day.
* Employer-paid vision & dental with employee and family coverage options, employer-paid employee life insurance, employer-paid AD&D and employer-paid long-term disability insurance. Effective on first day.
* Multiple retirement plans offered, including through the state of Michigan, all with employer matching. Effective on first day.
* 7+ paid holidays. Eligible upon date of hire.
* Paid time off and paid bereavement time offered. Eligible upon date of hire.
* Tuition waiver and reimbursement program for eligible employee and/or dependents.
* Employer-paid access to confidential employee assistance program for employee and/or dependents.
* Free access to gym, fitness center and home sporting events.
* On-site cafeteria
* College bookstore discount.
* Discounts on Lifelong Learning series and Luncheon Lectures hosted by Corporate & Community Education.
* And more
GENERAL DESCRIPTION:
Supports the goals of Corporate and Community Education (CCE) and the college in outreach to businesses and the community related to training and non-credit educational programming in the areas of: (a) accelerated, short-term training, (b) lifelong learning, (c) CTE training, and (d) workforce and corporate training. As directed by the CCE Administrative Manager, assists in the course set-up, student enrollment, student tracking and completions for classes supporting these areas. Duties include, but are not limited to student registrations, marketing material development, client and student contact management, ordering and tracking of training supplies and materials, scheduling of instructors, and awarding student certifications.
DUTIES:
* Assists in updating weekly CCE email that lists upcoming Lifelong Learning programs.
* Sets up registration for classes on the events platform and adds to promotions spreadsheet.
* Provides assistance with American Heart Association card requests.
* Supports the CCE student registration process including background checks, class assignments, and payments.
* Keeps inventory and orders books and online modules for students.
* Tracks student completion of necessary program requirements such as vaccinations or drug screenings.
* Follows up with students regarding class payment.
* Assists with program completion steps including certification testing and completion records.
* Attends events as needed both in-person and virtual.
* Performs other related duties as assigned.
Requirements:
MINIMUM QUALIFICATIONS:
* Associate degree preferred
* One (1) to three (3) years of experience performing administrative work.
* Strong organizational skills and the ability to handle multiple tasks simultaneously, with strong attention to detail, time management skills and prioritization.
* Experienced in word processing. Experience with software office including information databases, electronic spreadsheets, and communications tools.
* Strong interpersonal and team skills with sensitivity to a diverse student population.
* Ability to exercise tact and diplomacy with students, faculty, and outside organizational representatives.
* Demonstrated initiative and problem-solving skills.
Additional Information:
DIVERSITY IN HIRING STATEMENT
North Central Michigan College is committed to broaden diversity, equity, inclusion and belonging on campus through initiatives, programs and outreach; student recruitment, retention and completion; and in employment and hiring practices. Individuals from underrepresented groups are strongly encouraged to apply.
Application Instructions:
Complete applications will be given first consideration and shall include:
* Work history
* Education level
* 3+ professional references
Please also include an updated resume as well as cover letter.
Unofficial (student) copies of all higher education transcripts are also required. Official transcripts will be required upon hire.
Additional upload spots will be available for other related documentation, such as licenses or certifications.
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