Accounts Receivable Specialist

4 weeks ago

Phoenix, United States Breeze Unlimited Full time

Position Overview:

Woodcase Fine Cabinetry, based in Phoenix, AZ is a dynamic company of 150+ people and growing. We are looking for an Account Receivable Specialist to become an integral part of our team Attention to detail is key, as well as a collaborative, positive team attitude

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. The ideal candidate will play a crucial role in ensuring the accuracy and efficiency of our accounts receivable processes. This position requires strong analytical skills, excellent communication abilities, and a keen eye for detail. The Accounts Receivable Specialist will be responsible for monitoring outstanding invoices, communicating with clients, and collaborating with internal departments to maintain a healthy financial workflow.

Key Responsibilities:

  1. Invoice Management:
    1. Generate and distribute accurate and timely invoices to clients based on sales and service agreements.
    2. Verify invoice accuracy, including proper billing details, pricing, and terms.
    3. Address any discrepancies and work closely with internal departments to resolve issues.
  2. Collections and Follow-Up:
    1. Monitor outstanding accounts and proactively follow up with clients to ensure timely payments.
    2. Respond promptly to client inquiries related to invoices, payments, and account balances.
    3. Maintain a professional and courteous approach while effectively resolving payment issues.
  3. Payment Processing:
    1. Record incoming payments, apply them to the appropriate customer accounts, and ensure accurate allocation.
    2. Collaborate with the finance team to reconcile payments and resolve discrepancies.
  4. Account Reconciliation:
    1. Regularly reconcile accounts receivable records with general ledger entries to ensure accuracy and integrity of financial data.
    2. Investigate and resolve discrepancies between accounts receivable records and internal financial records.
  5. Reporting and Analysis:
    1. Generate regular reports detailing accounts receivable aging, cash collections, and outstanding balances.
    2. Provide insights and recommendations to management regarding collection strategies and process improvements.
  6. Relationship Building:
    1. Establish and maintain positive relationships with clients, addressing their concerns and inquiries professionally.
    2. Collaborate with sales and customer service teams to ensure alignment on customer expectations and payment terms.
  7. Process Improvement:
    1. Identify opportunities to streamline and improve accounts receivable processes for increased efficiency and accuracy.
    2. Assist in implementing best practices to enhance the overall financial workflow.

Qualifications:

  • Proven 3+ years of experience in accounts receivable, accounting, or related roles.
  • Strong understanding of accounting principles and practices.
  • Proficiency in using accounting software and Microsoft Office suite, particularly Excel.
  • Handle daily customer invoicing.
  • Manage account receivable listings.
  • Ability to multitask, prioritize, and manage time effectively.
  • Problem-solving and analytical skills to resolve payment discrepancies and issues.
  • Post incoming payments and manage customer processes for payment.
  • Experience with Quickbooks systems is a plus.

Join Our Team:

If you are a dedicated and organized professional with a passion for maintaining accurate financial records and ensuring timely payments, we invite you to apply for the Accounts Receivable Specialist position. You will have the opportunity to contribute to a dynamic finance team and play a vital role in supporting the company's financial health and growth.

Breeze Unlimited it is posting on behalf of Woodcase Fine Cabinetry.

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