Facilities Compliance Officer

4 weeks ago

Naples, United States Collier County, FL Full time

Job Summary

Ensures compliance with building-related contracts (janitorial, rental, and facilities management) between the County and external parties.

Essential Functions

* Inspects County facilities; ensures they are clean, safe, and aesthetically pleasing; identifies conditions needing attention and action and prepares site inspection reports of results and findings; assists with ensuring the County's adherence to Hazardous Materials requirements.
* Prepares work orders to identify substandard conditions in or around County facilities and to request needed cleaning, maintenance, repair and/or restoration work; enters work orders into a Division database; tracks and updates the progress of requested work; and closes work orders upon the work's completion.
* Receives and responds to complaints from facility users regarding the condition of the facilities; initiates corrective action; tracks the resolution of complaints; follows up with users; and works to facilitate customer satisfaction.
* Reviews invoices from vendors who provide facility-related services to the County for janitorial, landscaping, and maintenance contracts; approves invoices or calculates deductions as the result of response to discrepancies between contract standards and work product; creates and maintains spreadsheets, site inspection reports and other documentation needed to support contract deductions. Writes purchase orders for needed goods and services.
* Monitors specific services for County facilities, including tracking fertilization schedule, schedules special services for County facilities.
* Assists with the procurement of equipment, furniture, and service contracts for facilities; researches and identifies needs; assists with developing specifications; solicits bids from vendors; assists with vendor selection and contract administration; determines the need for special contractor work; identifies needed goods and services which are not addressed in existing contracts.
* Establishes and maintains effective working relationships with employees in the Facilities Division'; assists County personnel, visitors, and the public as needed.
* Responds to emergency situations involving County facilities as required; helps to secure facilities and ensure the safety of County employees and visitors.

ADDITIONAL FUNCTIONS:

* Performs other related duties as required.
* Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County's Administrative Office will make the determination as to who will be required to work.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add, or remove duties and assign other duties as necessary that are a logical assignment to the position.

Minimum Qualifications

* Associate degree required.
* Three (3) years of related experience.
* Candidates without a degree should possess two (2) additional years of related experience.
* Fingerprinting required.

LICENSES/CERTIFICATES:
* Must possess and maintain a valid Florida Driver's License with any applicable endorsement(s) to drive a county vehicle as provided in CMA 5805.

Supplemental information

* Salary offers above the minimum pay grade may be considered based on qualifications.
* Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
* This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

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