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Office Assistant

3 months ago

Shawano, United States Marion Body Works Full time
Provides general office support with a variety of clerical activities and related tasks. The Office Assistant will be responsible for answering incoming calls, directing calls to appropriate employees, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

ESSENTIAL JOB FUNCTIONS:
  • Answers telephones and directs the caller to the appropriate employees.
  • Will transfer a caller to an employee's voice mailbox when the employee is unavailable.
  • Greets and directs visitors to the company.
  • Takes and retrieves messages for various personnel.
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
  • Receives, sorts and forwards incoming mail.
  • Maintains and routes publications.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Handle employee sales of merchandise
  • Run miscellaneous errands and projects to support staff
  • Keep updated log of Certificate of Insurance

SECONDARY JOB FUNCTIONS:
  • Scan miscellaneous documents: packing slips, documents for finance,
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating
  • Assemble visitor packets
  • Maintain Christmas Card list
  • Take photos and maintain for important company events
  • Update STW Calendar, monthly Wellness and Company newsletters
  • Keep telephone lists and mailboxes current
  • Create variety of forms used throughout the Company
  • Assists Human Resource Department with application entry, new hire paperwork, address changes and training entry
  • Other tasks as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:
  • Ethical Conduct.
  • Time Management.
  • Organization Skills and attention to detail required
  • Excellent written and verbal communication skills
  • Present a professional image in demanding situations
  • Ability to multi-task in a fast paced environment.
  • Proficient computer skills in Outlook, Word, Excel, TCM, CRM, and Power Point.
  • Ability to read, comprehend and analyze relevant data, instructions, correspondence and memos.
  • Ability to write clear correspondence and present information in one on one verbal exchanges with vendors, customers and other employees
  • Strong interpersonal and team orientation skills.
  • Demonstrate complete knowledge of mission, value, and ethics statement.

EDUCATION AND EXPERIENCE:
  • High School Diploma
  • Prefer 3 to 5 years of related experience
  • Must be computer keyboard and 10-key calculator proficient.
  • Experience in Microsoft Office, Excel and general ledger.
  • PC Proficiency

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