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Office Assistant
3 months ago
ESSENTIAL JOB FUNCTIONS:
- Answers telephones and directs the caller to the appropriate employees.
- Will transfer a caller to an employee's voice mailbox when the employee is unavailable.
- Greets and directs visitors to the company.
- Takes and retrieves messages for various personnel.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Receives, sorts and forwards incoming mail.
- Maintains and routes publications.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Handle employee sales of merchandise
- Run miscellaneous errands and projects to support staff
- Keep updated log of Certificate of Insurance
SECONDARY JOB FUNCTIONS:
- Scan miscellaneous documents: packing slips, documents for finance,
- Assists with other related clerical duties such as photocopying, faxing, filing and collating
- Assemble visitor packets
- Maintain Christmas Card list
- Take photos and maintain for important company events
- Update STW Calendar, monthly Wellness and Company newsletters
- Keep telephone lists and mailboxes current
- Create variety of forms used throughout the Company
- Assists Human Resource Department with application entry, new hire paperwork, address changes and training entry
- Other tasks as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ethical Conduct.
- Time Management.
- Organization Skills and attention to detail required
- Excellent written and verbal communication skills
- Present a professional image in demanding situations
- Ability to multi-task in a fast paced environment.
- Proficient computer skills in Outlook, Word, Excel, TCM, CRM, and Power Point.
- Ability to read, comprehend and analyze relevant data, instructions, correspondence and memos.
- Ability to write clear correspondence and present information in one on one verbal exchanges with vendors, customers and other employees
- Strong interpersonal and team orientation skills.
- Demonstrate complete knowledge of mission, value, and ethics statement.
EDUCATION AND EXPERIENCE:
- High School Diploma
- Prefer 3 to 5 years of related experience
- Must be computer keyboard and 10-key calculator proficient.
- Experience in Microsoft Office, Excel and general ledger.
- PC Proficiency
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