Administrative Assistant

2 weeks ago

Beach Park, United States Archdiocese of Chicago Full time
School Website

The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150+ elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years.

Duties and Responsibilities and Essential Functions: Includes but not limited to:
  • Handle the school office phone and door entrance throughout their shift.
  • Assist with parent and student concerns with compassion and efficiency, keeping in mind that he or she is representing the school.
  • Greet and interact with staff, students and parents in a positive manner.
  • Work with teachers and personnel to prepare documents, including inventory sheets, requests for supplies, textbooks and other purchases for the school.
  • Communicate with the Parish Ministry Office as necessary.
  • Handle correspondence with teachers as directed.
  • Fulfills a lead role in managing safety drills and emergency situations that may arise.
  • Prepares IWAS reports under the direction of the Principal.
  • Handles Bus transportation set up for school and field trips.
  • In the absence of an Assistant Principal, takes care of curriculum ordering.
  • Assists in tracking purchase orders and deliveries of books and supplies
  • Responds to inquiries from students, parents and employees by providing accurate information and providing directions
  • Perform other duties as assigned by the Principal.

Work Experience:
  • Knowledge of office procedures.
  • Good organizational and time management skills are essential.
  • Ability to establish and maintain cooperative working relationships with others.
  • Ability to understand, apply and use personal computers and software applications. Proficiency with Excel, Word and Adobe Acrobat.
  • Ability to process paperwork accurately and according to standardized procedures.
  • Ability to maintain confidentiality of information regarding administrators, students, employees, clergy and others.
  • The candidate must exhibit a passion for and commitment to the success of the school.

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