Accounts Payable Specialist

3 weeks ago

Orlando, United States Orange County, FL Full time

Overview

An Accounts Payable Specialist is responsible for processing invoices or written requests for payment and maintaining files for assigned vendors. Each specialist is assigned specific duties, (i.e., all vendors that begin with the letter a, b, and c, etc.) The specialist is responsible for ensuring that all accounts payable duties are performed for assigned vendors. The specialist pre-audits payments and verifies that payments are made according to established policies and procedures as well as in compliance with Florida Statutes. Specialists are expected to exercise independent judgment in solving most problems that arise within their assigned job duties. Performance is reviewed by general observation and through periodic audits of files and transactions by an Accounts Payable Supervisor.

Representative Duties

Note: The below description may not be representative of all duties and responsibilities for this position.

* Responsible for establishing, organizing, and maintaining accounts payable files for assigned vendors.
* Sorts and distributes mail received into respective sections.
* Pre-audits invoices for payment to ensure that a valid public purpose has been served as well as compliance with established policies, procedures, and Florida Statutes.
* Enters data into the financial system to generate checks.
* Verifies the Scheduled Payment Register to the source documentation and corrects all errors.
* Prepares completed checks for mailing or pick-up; assembles, perforates, and files check packages.
* Reconciles all statements associated with assigned duties.
* Types and files all correspondence relevant to assigned vendors.
* Performs other duties as assigned.

Minimum Qualifications

TRAINING AND EDUCATION

* Graduation from high school or equivalent.
* Two years experience in accounts payable.

KNOWLEDGE, ABILITIES AND/OR SKILLS

* Possess and maintain reliable work habits.
* Ability to use a computer terminal for data entry with a high degree of accuracy.
* Knowledge of basic accounts payable procedures.
* Ability to reliably initiate and complete work assignments/projects.
* Ability to exercise sound judgment in evaluating situations and making decisions.
* Ability to effectively and courteously deal with the public, whether in person, in writing, or over the telephone.
* Ability to establish and maintain effective working relationships with peers, managers, and the public.
* Ability to communicate effectively, both orally and in writing, with peers, managers, and the public, on both individual and group levels.
* Familiarity with office practices, procedures, and equipment.

Preferences

TRAINING AND EXPERIENCE

* One of the two years experience in local or state government accounts payable.

KNOWLEDGE, ABILITIES AND/OR SKILLS

* Familiarity with financial documents, their purpose and application.
* Familiarity with word processing and spreadsheet software.
* Familiarity with Orange County Government organization.

Notes

Position requires successful completion of background investigation.

Application Deadline

Apply by Saturday, June 01, 2024.

Salary

Starting Salary $20.27 per hour. Commensurate with experience.

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