Accounts Payable Specialist
3 weeks ago
The Kessler Collection is made up of 11 artful hotel and resort properties, 25 restaurants, and over 1,700 Grand Performers across seven states, we continue to grow and so will you The opportunities are endless. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired Our Grand Performers Receive Many Benefits Including: Marriott Employee Discounts Worldwide Competitive Wage & Discretionary Bonus Program Medical, Dental, Vision Insurance Company-Sponsored Life Insurance Short & Long-Term Disability Insurance Pet Insurance Tuition Reimbursement Program 401(K) with Discretionary Company Matching Contributions Employee Assistance Program
JOB SUMMARY
The overall objective and purpose of the Accounts Payable Specialist position is to provide support to the Accounts Payable Manager in the Accounting Department. The incumbent is responsible for the day-to-day accounts payable transactions. They are to provide the highest level of service in support of the mission, core values, standards and goals established by the company.
CORE RESPONSIBILITIESPrimary responsibilities and tasks include, but are not limited to the following:
• Responsible for receiving, processing and verifying accounts payable invoices using accounting software and other programs.
• Handles accounts payable accurately and efficiently for separate hotels and corporate entities with multiple vendors.
• Maintains new and existing vendor lists in multiple locations and entities with accompanying documentation required by auditors.
• Responds timely to vendor questions and comments regarding payment and invoice issues.
• Compiles detail accounts payable aging reports for both internal and external parties as needed weekly and or monthly.
• Reviews Grand Performer expense reports for internal SOP compliance requirements.
• Monitors discount opportunities with vendors and communicates the information in a timely manner.
• Reviews coding on invoices to ensure it is consistent with history and budget in the general ledger.
• Audits invoices against purchase orders, amendments to purchase orders, researches discrepancies, and processes for payment.
• Investigates problems that vendors or hotel operations have with obtaining payment for bills.
• Maintains a digital library of accounts payable documents using OCR technology with invoices, ACHs and transfers to preserve historical records.
• Monitors accounts payable vendors to ensure that payments are up to date and maintain meticulous records of outstanding payables.
• Reconciles vendor statement discrepancies and problems, bringing any discrepancies to the attention of the Accounts Payable Manager.
• During month end, reconciles accounts payable aging to general ledger account and investigates and explains any discrepancies.
• Communicates challenges with general managers and makes corrections to improve the accounts payable workflow as needed.
• Maintains accounts payable records history for audits and federal 1099 reporting purposes.
• Respond promptly to vendor questions, concerns and special requests.
• Prepares check requests, wire transfers and ACH transactions in the Accounting software in a timely manner.
• Prepares intercompany invoices and payments for hotels and corporate entities.
• Maintain the integrity of Company and Vendor proprietary information and protect Company assets
• Maintain complete knowledge in the use of all office equipment.
• Maintain complete knowledge and comply with company policies and SOP procedures
• Maintain neat, clean and professional appearance according to standards
• Follow all company safety and security policies and procedures. Report accidents, injuries and unsafe conditions
• Develop and maintain positive working relationship and support the team to achieve our goals
• Attend required training and meetings
• All other duties as assigned, planned or un-planned
MINIMUM QUALIFICATIONS
• Associates Degree OR equivalent years of experience – preferred
• Understanding of basic bookkeeping and accounting skills - required
• Minimum two years related experience in similar title and level - required
• Experience with multi-entity companies – preferred
The work environment/conditions described herein are representative of those that an incumbent may experience.
• Must be comfortable working in a shared space, with constant noise, without the use of a private office.
• Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.
• Schedules may vary from week to week based on business demands in excess of or less than 40 hours with or without notice.
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.
• While performing the duties of this job, the incumbent is regularly required to see, hear, reach, use fingers to handle and feel, and sit up to 8 hours on a daily basis.
• Push, pull, and lift up to up 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds
• While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting and standing for long and short periods of time.
The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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