Receptionist

2 weeks ago


Flushing, United States Wei, Wei & Co., LLP Full time
Receptionist

Department: Human Resources

Employment Type: Full Time

Location: Flushing, NY (Headquarters)

Reporting To: Partners

Compensation: $19.00 - $20.00 / hour

Description

Language Requirement: Chinese Mandarin and English (languages) are required due to the business's client base.Under the direct supervision of all department partners, this position provides support for the all departments. The Receptionist will be expected to answer non-routine correspondence and assembles highly confidential and sensitive information. The Receptionist will deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the firm.

Key Responsibilities

Receptionist Support:
  • Greet and welcome visitors and callers in a friendly, warm, and professional manner
  • Takes messages for firm staff and deliver/notify appropriate staff members or direct calls
  • Handling of all firm incoming and outgoing mail (sorting and delivering to departments daily)
  • Manage conference room schedule / scheduling of appointments/conferences as needed
  • Ensure that the administrative office and reception area are organized and clean
  • Communicate with vendors for repairs and maintenance across the firm and ensure proper working order for firm's equipment (computers, faxes, copy machines, etc.) and facilities (plumbers, heat, etc.)
  • Ordering and maintaining adequate office supplies
  • Take meeting notes and prepare meeting minutes
  • Firm events planning and coordination
  • Assist in light filing duties

Bookkeeping Support:
  • Process all check requests and deposit requests (pay invoices to vendors and process all applicable payments received)
  • Prepare Invoices/ Billing as assigned
  • Preparation and disbursement of payment to vendors
  • Post transactions involving cash receipts, disbursements, and/or accounts payable and receivable to ledger accounts

Administrative/ Basic HR Support:
  • Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departments
  • Review tax department staff timesheets and reimbursements for accuracy and preparation of payroll summaries
  • Provide backup support to HR/Personnel on an as-needed basis

All other duties as they are assigned by Partners

Skills Knowledge and Expertise
  • Language Skills: Chinese Mandarin and English are a must
  • Experience: At minimum 1 year of experience in bookkeeping in the US, proficiency in Excel and Word, and Exposure to QuickBooks is a plus
  • Punctual
  • Self-motivated with strong work ethic
  • Thrives in a fast-paced environment
  • Ability to juggle multiple tasks and demands
  • Establishes priorities and meets deadlines
  • Strong oral and written communication skills
  • Highly detail-oriented
  • Collaborates effectively with others
  • Organizational skills
  • Ability to follow established guidelines and processes
  • Common Sense; a talent for making connections between unrelated pieces of information for purpose of anticipating needs and preventing problems

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