Accounts Payable, Processor

4 weeks ago

Silver Spring, United States Children's National Medical Center Full time

The Accounts Payable Processor is responsible for accurately processing invoices, maintaining vendor records, and ensuring timely payment of outstanding balances. The Accounts Payable Processor plays a vital role in supporting the financial operations of the hospital, ensuring compliance with regulatory requirements and maintaining the highest standards of financial integrity. The Processor is responsible for the accurate and expedient processing of invoices and vouchers submitted to the Accounts Payable department. Some job responsibilities include reviewing, auditing, obtaining approval, and processing customer, supplier, and vendor invoices using PeopleSoft. The processor monitors the automated invoice capture process daily and runs queries to monitor voucher processing status. At the same time, works to resolve voucher processing issues - matches and verifies receipt for PO-related invoices; researches and resolves match exceptions in PeopleSoft. Supervises the posting of approved vouchers. Works to receive authorization prior to issuance of payment. Assists in the reconciliation of supplier and employee vendor records that impact voucher processing. Works with appropriate AP staff and CNH employees to resolve invoice issues and payment-related issues. Adheres to department policies and procedures. Performs other tasks as directed by AP management.

Minimum Education

Bachelor's Degree (Required)

Master's Degree (Preferred)

Minimum Work Experience

5 years' related and progressive experience (Required)

Required Skills/Knowledge

Experience developing public relations, marketing, advertising and digital communications strategies.

Excellent written communication skills, including writing for web, social media, marketing and traditional media and editing for all audiences.

Strong understanding of online communications and tools.

Experience with media distribution platforms and research and evaluation tools for marketing, advertising, web and media relations.

Ability to display initiative, work autonomously, and offer solutions to problems.

Consistently able to display independent thinking and assume responsibility for projects.

Displays sound judgment and is able to make independent decisions guided by the business goals of the department and organization.

Ability to work in a fast-paced environment, to manage multiple projects simultaneously and to prioritize workload.

Excellent verbal and written communication skills, including AP Style. Knowledge of MS Office.

Functional Accountabilities

External Media Relations

* Develops and implements national/regional proactive PR plans for marquee and differentiating services and events. Works with marketing and digital leadership and internal communications to execute successful multi-platform plans.
* Manages and prioritizes across responsibilities: assigned service lines, incoming media calls, pitches, opportunistic stories, etc.
* Writes and edits media materials, ranging from press releases, talking points, media advisories, messages.
* Maintains existing relationships with reporters, while building relationships with new reporters, through incoming media requests and proactive pitching.
* Coordinates and supports media team involvement in any institutional events, establishing themselves as a reliable member on the team.

Strategic Communication Development

* In collaboration with the Manager and Director, develop and execute PR plans for specific assigned priority services.
* Meets regularly with leadership, service physicians, and clinical staff, building strong relationships within the service.
* Identifies potential media story opportunities and works proactively with the Manager and Director to develop and execute an integrated media strategy and messages.
* Monitors news coverage of relevant priority services, proactively identifying communication opportunities.
* Develops service line and spokespeople media analyses as necessary.

Intradepartmental Collaboration

* Serve as a consultant to various teams and committees in developing and executing public relations and communications strategies.
* Recommend and implement strategies and tactics to meet team's goals and enhance Children's strategic goals.
* Collaborates and shares service line information with the internal, web, and marketing teams.
* Collaborates with peers, reporting out to the Manager, on the recruitment and management of the department's interns.

PR Infrastructure and Planning

* Participates in special projects such as high-profile visits and tours that require the support of the media relations team.
* Identify, develop and media train key physicians and other speakers to become go-to quotable sources for media.

Organizational Accountabilities

Organizational Commitment/Identification

* Anticipate and responds to customer needs; follows up until needs are met.

Teamwork/Communication

* Demonstrate collaborative and respectful behavior.
* Partner with all team members to achieve goals.
* Receptive to others' ideas and opinions.

Performance Improvement/Problem-solving

* Contribute to a positive work environment.
* Demonstrate flexibility and willingness to change.
* Identify opportunities to improve clinical and administrative processes.
* Make appropriate decisions, using sound judgment.

Cost Management/Financial Responsibility

* Use resources efficiently.
* Search for less costly ways of doing things.

Safety

* Speak up when team members appear to exhibit unsafe behavior or performance.
* Continuously validate and verify information needed for decision making or documentation.
* Stop in the face of uncertainty and takes time to resolve the situation.
* Demonstrate accurate, clear and timely verbal and written communication.
* Actively promote safety for patients, families, visitors and co-workers.
* Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

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