Administrative Specialist I
1 week ago
Major Duties:
• Prepare and/or edit organizational charts, memos and other general office documents and material as required;
• As assigned, attend meetings and capture and distribute minutes derived from the meetings;
• Assist the Division Chiefs with travel support;
• Draft course cables utilizing templates and the Government's cabling system (SMART);
• Generate reports from data provided as assigned;
• Create and maintain electronic and hard copy centralized division files in areas such as the budget, travel, and general correspondence;
• Provide project support and other administrative support as required;
• Track and monitor flow of all documents from inception to distribution of final copies;
• Monitor administrative requirements office-wide for the Division Chiefs;
- Assist with ordering office supplies and reporting needed repairs of office equipment;
- Serves as back-up to the Office Manager for conducting in- and out-processing procedures for new hire and terminated employees to include assigning workspace, issuing cell phones, generating documentation for computer access and IDs and access programming for all ATA personnel;
• Assist with preparing general office documents and material as required;
• Support proper security protocol, act as visitor escort and oversee proper storage and handling of classified documents and the destruction of classified material as directed;
• Assist the EAA in coordinating information for the WAR;
• Manage administrative needs, to include the calendar of appointments for conferences and meetings for Division Chiefs; ensure their travel arrangements are completed;
• Other administrative duties as directed/required by the supervisor;
• Serves as primary back-up in the absence of the Office Manager;
• Serves as primary back-up in the absence of the Executive Administrative Assistant;(Order of precedence as primary back-up is as the Office Manager over the Visa/Passport Coordinator and Course Materials Assistant.);
• Serves as secondary back-up in the absence of the Visa/Passport Coordinator and Course Materials Assistant.
Professional Qualifications/Skills:
• Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance;
• Associates degree or three years of increasingly responsible administrative experience may be substituted for education;• Must be organized and have excellent oral and written communication skills; Subcontract GBC6-046 20
• Ability to handle multiple tasks simultaneously;
• Knowledge of office policies, practices and procedures;
• Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint); • Experience working with databases is a plus;
• Ability to work independently.
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