Human Resources Administrator
2 weeks ago
Description/Job Summary
The Human Resource Administrator is responsible for supporting the day to day transactions relating to all phases of the employee life cycle activities, such as recruitment, hiring, new hire orientation, related safety and worker's compensation administration, employee data maintenance, employee support, and general routine reporting.
Responsibilities/Duties
+ Demonstrate an understanding of the human resources operations policies, processes, and procedures.
+ Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure policies, procedures, and reporting are in compliance.
+ Serve as a liaison between Minigrip and staffing agencies to ensure adequate staffing levels.
+ Coordinate hiring needs with department managers and supervisors
+ Manage the entire recruitment process, including but not limited to sourcing, recruiting, interviewing, and qualifying candidates. Evaluate, and hire the best-fit candidates while complying with legal and organizational requirements.
+ Utilize and promote job openings using creative ads of all types (online, newspapers, magazines, banners, etc.), job fairs and hiring events and developing new and effective recruitment strategies to attract qualified candidates.
+ Document, track, and maintain applicant records and status of open positions in applicant tracking system, ensuring documentatin is in alignment with Affirmative Action requirements.
+ Adminster background & drug screening paperwork to applicants, process, and document results.
+ Prepare employee communication documents including new hire, disability, benefit, separation notices and related documentation.
+ Assist in the dissemination and collection of data, forms and company related notices.
+ Respond to inquiries regarding benefit programs and educate and support employees on the use of the self-service applications available.
+ Organize and conduct new employee orientation; create a positive first experience of the company.
+ Maintain employee information and personnel files.
+ Assist with random drug testing program.
+ Help set up and coordinate off-site meetings.
+ Assist with communication, scheduling, enrollment for Annual Benefit Enrollment and Biometric Screening.
+ Assist in maintaining and updating job descriptions.
+ Assist with maintaining accurate timekeeping records.
+ Track employee attendance, administer and collect appropriate attendance related documentation, and counsel employees on attendance related issues.
+ Interact and communicate with individuals at all levels of the organization.
+ Perform other duties as requested by management.
Required Experience
+ 3 - 5 years of experience in Human Resources including knowledge of recruitment processes, benefit and compensation administration and practices, employee relations, and legal compliance requirements
+ Strong written and verbal communication skills
+ Ability to demonstrate good listening skills
+ Ability to communicate status on process with colleagues, keep team members informed, and respond clearly to employee inquiries
+ Positive and friendly attitude in working with all levels within the organization
+ Independent and organized work style
+ Ability to effectively manage time and prioritize work load, assume and manage multiple tasks without close supervision, adapt to change, and consistently meet deadlines
+ Ability to make independent decisions and regularly suggest ways to improve services and processes
+ Strong technical skills / aptitude: Proficiency in MS Office programs (Word, and Excel)
+ Ability to use good judgment and discretion with highly confidential business and employee information
+ Able to build and foster effective business relationships with executives, managers, employees, vendors, and other internal and external customers/clients.
+ Must have regular, reliable attendance and willing to work outside the regular schedule as required.
+ Willing to manage job stress and interact with others in the workplace.
Preferred Experience
Bilingual preferred
Experience in high-volume recruiting preferred
Experience in a manufacturing company with responsibilities in the areas of recruitment & staffing and/or HRIS support is preferred.
Required Education
Bachelor's degree in Human Resources or equivalent work experience
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