Assistant, Administrative

4 weeks ago

Indianapolis, United States Simon Property Group Inc Full time

Job Location:

Corporate Indianapolis

PRIMARY PURPOSE:

This position is primarily responsible for providing support in the administrative functions of the Development department of Simon Property Group. The position will provide support for two Senior Vice Presidents of Development along with one additional Vice President. This position will serve as a representative of the Development department and must possess effective communication skills and professional appearance, as well as have the ability to handle sensitive and confidential information in a professional manner

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:

* Greet and direct all incoming calls. This will include internal calls, as well as extensive phone contact with local, regional and national Tenants.
* Coordinate conference calls and schedule meetings.
* General office administrative duties such as greeting visitors at the reception area; handle incoming and outgoing deliveries; type correspondence, file, maintain office supplies and order as necessary; maintain office equipment.
* Preparation of various projects for client proposals that may require the use of spreadsheets, power point presentations, digital camera use, etc.
* Maintain calendars and schedule all necessary travel arrangements.
* Complete all expense reports ensuring accuracy and timeliness of submission.
* Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
* Willingness to learn and become competent in current technical applications utilized by the department involving CAD, Atlas, Coupa, etc.

MINIMUM QUALIFICATIONS:

* Five years minimum administrative experience required.
* Advance level of Microsoft Word, knowledge of Excel and Lotus Notes. Excellent verbal and written communication skills. Team player with willingness to assist others. Ability to work independently without direct supervision. Self-motivated and problem solving experience. Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.

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