Douglas Family ECC Administrative
2 weeks ago
POSITION SUMMARY
The Douglas Family ECC Administrative & Operations Assistant is a member of the DFECC administrative team and performs a wide variety of administrative and operational support functions, greets parents and students, and is a representative of the DFECC to colleagues, families, students, and the greater SAA community. This role manages the administrative needs of the DFECC office and is responsible working and collaborating with multiple stakeholders across the SAA community to facilitate smooth operations of the DFECC, enhance the positive experience of the DFECC faculty, administrators, and families, and serve as an informational resource and DFECC central liaison for the SAA community. This role reports directly to the DFECC Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the day-to-day operations of the DFECC office, including internal and external communications, welcoming students, parents and teachers in-person, via email or phone, and answering and/or directing all inquiries
- Assist with event planning by coordinating meeting room reservations, equipment and setup requests, and refreshment setup/preparation
- Support carline/student pick-up/drop-off as needed and directed
- Prepare materials, attend meetings, and take notes at said meetings when necessary
- Receive and process confidential information with discretion and in accordance with established guidelines and legal standards
- Organize and maintains DFECC student files
- Work closely with the all-school Student Registrar and other administrative staff to maintain accurate student records
- Establish and maintain systems relevant to educational programs in order to ensure the DFECC is running efficiently
- Maintain Director's calendar by planning and scheduling meetings, conferences, and other activities and tasks
- Handle departmental supply purchases, and process monthly expense reports
- Effectively utilize and understand the school database, updating information and running reports as necessary
- Conserve DFECC Director's and DFECC Associate Director's time by reading, researching, and routing correspondences as needed
- Coordinate parent-teacher conferences
- Edit teachers' newsletters
- Maintain accurate and detailed calendar of events, due dates, and schedules for the DFECC
- Assist in organizing professional development days, parent events, and staffulty meetings
- Assist with field trip coordination, including payment processing and email notifications, transportation coordination, preparing instructional letters, and maintaining health records
- Support teacher recruitment, including organizing resumes and scheduling interviews
- Assist with staffulty development conferences, gather information, register staffulty, process payments, and make appropriate travel and/or hotel arrangements, as needed
- Create and maintain a variety of tracking systems, spreadsheets, and database records to support educational programs
- Perform other duties as assigned by the DFECC Director or Head of School
QUALIFICATIONS AND EDUCATION REQUIREMENTS
- At least 3 years of high volume administrative or relevant experience; Bachelor's degree preferred
- Proficiency with Google Suite (Google Calendar, Google Docs, uploading and downloading digital resources
- Strong organizational skills and attention to detail
- Ability to handle confidential information with discretion
- Independent judgment and prioritization abilities
- Work well with cross-functional teams and can build strong relationships
- Strong work ethic, collaborative skills, flexibility, and sense of humor, with high emotional intelligence
COMPENSATION AND BENEFITS
- Hourly Rate Range: $26.50 - $29.50
- Excellent benefit package with a portion of medical paid by SAA
- Generous paid time off and holidays
- 403b and employer funded retirement plans
- Professional development opportunities
In the spirit of pay transparency we share the hourly rate range for this position: $26.50 - 29.50. Hourly rate is exclusive of fringe benefits, retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at SAA are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at SAA, your final hourly rate will be determined by factors such as skills, education, experience, job level, part-time status and number of months of work per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the range mentioned above is the full hourly rate range for the role. Hiring at the maximum of the range is not typical for SAA in order to allow for future and continued hourly rate growth.
Applicants may submit their resume for consideration to Jennifer Cavalieri, Interim DFECC Director, at jcavalieri@sinaiakiba.org.
Sinai Akiba Academy provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.
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