Senior Accounts Receivable Associate

3 weeks ago

Tulsa, United States Matrix Service Co. Full time

Job Summary

The Senior Accounts Receivable (AR) Associate is primarily responsible for managing all aspects of the customer billing process in an accurate and timely manner. This includes but is not limited to maintaining accurate AR files, ensuring accurate setup of invoicing procedures, and supporting the regional offices in all matters related to accounts receivable. The Senior AR Associate must rely on experience, integrity, and judgment to make sound decisions regarding AR issues and to provide guidance for AR Associates. The Senior AR Associate shall make recommendations for ways to improve processes and procedures.

Essential Functions

* Actively supports the Company's commitment to safety and its "Core Values".
* Represents the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics".
* Obtain an understanding of the setup of new job numbers based on OU (LS, T&M, AIA & Parent/Child) and cost code structures in relation to project tracking and the customer's invoicing requirements. Ensure all budgets are uploaded into Penta System.
* Review job contracts and document invoicing procedures.
* Efficiently and accurately invoice Owner in compliance with contract agreements.
* Invoicing utilizing Owner systems (Ariba, Camps, E-Payables, ECM, Track, etc.).
* Entry of Project Change Orders in Penta System and ensure all budgets are uploaded for Approved Change Orders with proper DOA.
* Assist with month end percent complete process.
* Support Project Managers with reports and job status analysis.
* Perform job "close" process for each completed project.
* Maintain the "Closed Jobs List" for the Regional Manager.
* Facilitate internal audit of projects as requested.
* Analyze weekly CIE/BIE report and provide feedback on potential issues.
* Manage customer aging report, follow up with customers and Project Managers with past due invoices and report results to Accounts Receivable Manager.
* Update Billing Rate Schedules in Penta.
* Perform other duties as required or assigned.

Qualifications

* 4+ years' general accounting and/or accounts receivable experience.
* Strong construction industry experience required.
* A strong understanding of contracts and hands-on experience issuing Lump Sum, AIA, Time & Material, Cost Plus and Unit Price invoices required.
* Track experience a plus.
* Demonstrated knowledge of accounting procedures; knowledge of Sales/Use tax.
* Computer proficiency, including Excel, Outlook; experience with PENTA or Access a plus.
* Excellent organizational, oral, written, and communication skills required; must be a self-motivated individual with good time management skills.
* Detail oriented; must have the ability to prioritize work, analyze information, identify discrepancies, and meet deadlines.
* Strong customer service mindset and approach to business.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets/Affirmative Action Employer

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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