Administrative Assistant, Adult Education 19.5 hpw

2 weeks ago

Lake Havasu City, United States Mohave Community College Full time

Reporting directly to the director or manager of the assigned department, this position will perform basic secretarial functions in support of an office or area assigned. Follow written and oral instructions. Difficult or unusual problems are usually referred to supervisor or other appropriate personnel.

This position may work non-traditional hours to include nights, weekends, and holidays.

What you'll love about us: 

* We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers. We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn from our mistakes and successes.  
* We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment. Celebrating each other and our results with enthusiasm makes our work meaningful and exciting. 
* We build together. Our differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard. We amplify our impact by empowering each other to take ownership and work together toward a common vision. 
* We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with the utmost respect. 
* We care We care about our students, our communities, and each other, finding ways to actively engage and invest in the success of those we serve.

What we'll love about you: 

* Your record of excellence in collaboration, working with others in the spirit of partnership, transparency, and care, to inspire action. 


* Your strong ethical orientation and ability to make discerning, evidence-based decisions. 


* Your exceptional talents in using Microsoft Office products to support this high-functioning team. 


* Your outstanding organizational skills which will help this team effectively support businesses located throughout Mohave County. 


* Perform basic secretarial support functions using modern office procedures and equipment. Examples include answering phones, preparing correspondence, data entry, maintaining filing systems, processing incoming/outgoing mail, and other similar duties.
* Gather and provide general program information to students, faculty, staff, and the public. Refer issues or concerns to appropriate party for resolution.
* Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel as required. Assist in the preparation of program materials for meetings or other distribution. May assist in coordinating special events.
* Track department budget accounts and office supplies, record expenditures, and facilitate supply orders according to established procedures. Process invoices for payment.
* Prepare a variety of college forms required by the daily operation of the program.
* May direct student workers or other workers.
* May serve as Web content administrator for the area assigned.
* With experience, may sometimes be required to work independently.
* With increased knowledge of program policies and procedures, may be required to exercise independent judgment and initiative.
* May assist in the preparation of program reports required by federal and/or state law.
* May administer exams and/or require cash handling.
* If assigned to the bookstore, this position will be required to oversee daily operations including planning sales promotions, arranging displays, and tracking inventory.
* If assigned to career services, assist employers and all members of the college with career-oriented activities as they relate to the college. Work with career counselors to provide awareness of college employer career services and programs. Provide career training activities on a regular basis to all college personnel.
* Adhere to college, federal, and state administrative procedures, guidelines, initiatives, and directives to ensure compliance with all relevant regulations affecting college operations.
* Perform other tasks of a similar nature or level as assigned.

NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

           Mohave Community College Board-Approved Diversity Statement

Mohave Community College is committed to building a social and educational environment free of harassment, prejudice, and discrimination. This environment supports a rich diversity of our communities, students, employees, and the many points of view they bring to campus to enhance the quality of the educational experience at Mohave Community College. We envision each student and employee creating the future and engaging fearlessly in serving our communities. We acknowledge and value differences because they strengthen our teams and communities when we work and build together. We will continue to strive to build and promote inclusive and equitable access to successful educational outcomes and overall college experiences for all Mohave Community College students, and a workplace culture of equity and inclusivity on all campuses so everyone can work and live authentically.

High School Diploma/GED and 2 years related experience or 30 semester hours of college credit or an equivalent combination of education, training, and experience sufficient to perform the essential functions of the job.It is the responsibility of each applicant to have the necessary documents on file in order to continue in the application process for this position.

* A complete electronic employment application form. Please do not use 'see resume' in any application field. Statements such as this will disqualify your application.
* Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.

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