Operations Administrative Assistant

4 weeks ago

Conyers, United States MEI Rigging & Crating Full time

Position Summary:

The Operations Administrative Assistant performs multiple and varying tasks in support of general warehouse, crating, and operational areas. The Ops Admin Assistant may help support sales or accounting functions as necessary for regional office needs, including collections, assisting with job quotes and booked jobs, and pending/ongoing projects. Some office support, such as answering or responding to customer or vendor inquiries, record-keeping, and information dissemination may also be necessary.

Essential Job Duties and Responsibilities:

* Assist or complete job-related quotes requiring immediate attention while salespersons are in the field or otherwise unavailable.
* Perform collection duties and document all collection related communication.
* Obtain purchase orders and ensure vendor receipt of same, and other necessary closing transactions.
* Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached.
* Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.
* Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.
* Coordinate with site safety professional to organize and manage safety certification training & compliance
* Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin. for customer invoicing.
* Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.
* Interact with customers, drivers, vendors, auditors, and visitors in a manner that is consistent with MEI's values.
* Research and collaborate with regional operations team to build awareness and understanding of customer needs and expectations to aid in delivering the highest level of quality service.
* Utilize customer service approach to communicate and follow up with customers regarding final confirmation or coordination of job site work by making pre-calls the prior day to being onsite as well as job completion courtesy calls.
* Provide backup for incoming phone calls or assisting walk-in customers as needed.
* Capture job utilization information from dispatch and operations team in sale scheduling software; assist in scheduling equipment and labor; enter/reconcile hours (including overtime) to time and attendance systems (ADP) hours daily.
* Warehouse data entry of incoming/outgoing truckloads for storage into company data portal and Excel. Maintenance of storage logs and filing. Compile & organize crating and warehouse handling packets, daily workorder time slips, and Bill of Lading (BOL's) for Sales Admin team to invoice customers. Assist with monthly storage and inventory reporting.
* Identify work order discrepancies and communicate with appropriate stakeholders for resolution.
* Facilitate master tracking of open jobs and customer information to be used for forecasting and communications.
* Coordinate and track the vetting and badging of employees for site access per customer and job requirements.
* Utilize analytical skills to track procurement and distribute information for operational needs.
* Perform all other duties as necessary and assigned.

Minimum Qualifications (Experience, Skills, and Education):

* HS Diploma or GED equivalent necessary; higher education (associate degree) strongly preferred.
* Two (2) years of experience in fast paced construction industry environment preferred.
* A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint
* Excellent written and oral communication skills; strong interpersonal skills and ability to build positive relations with internal and external stakeholders, and all levels of staff.
* Excellent organizational skills, is detail oriented, and has superior time management skills; able to work independently or with minimal supervision.
* Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate.
* Ability to multi-task and process multiple activities successfully
* Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor.
* Problem Solving aptitude required.
* Valid driver's license or the ability to attain.

Physical Requirements and Working Conditions:

Work is typically performed in a normal, climate-controlled environment involving frequent use of hands / arms and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The Operations Administrative Assistant may stand or walk as needed. Occasional exposure to normal warehouse environment including accessing low-lit areas. Will periodically work outdoors with exposure to inclement weather and uneven terrain.

Additional Requirements:

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by the Operations Administrative Assistant, and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

  • Medical Administrative Assistant

    2 months ago

    Conyers, United States 315 health Full time

    Job DescriptionJob DescriptionMedical Administrative AssistantOur partner in healthcare, Family Practice of Conyers, is looking for a Medical administrative assistant to organize our medical facility’s functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a...

  • Medical Administrative Assistant

    4 weeks ago

    Conyers, United States 315 health Full time

    Job DescriptionJob DescriptionMedical Administrative AssistantOur partner in healthcare, Family Practice of Conyers, is looking for a Medical administrative assistant to organize our medical facility’s functions. You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a...

  • District Administrative Assistant

    2 weeks ago

    Conyers, Georgia, United States Rockdale School District 84 Full time

    Job Overview:ADMINISTRATIVE ASSISTANT FOR THE SUPERINTENDENTPrimary Function (Job Goal)Assist Superintendent, Board of Education members and District Administrators to assure the smooth and efficientoperation of the district.Perform secretarial duties such as typing, responding to telephone calls and maintaining files.Acts as liaison between district and...

  • Administrative Assistant

    4 days ago

    Conyers, United States Peachtree Academy Full time

    Job DescriptionJob DescriptionSummaryPeachtree Academy is hiring a front desk administrative assistant with a background in early childhood education. The ideal candidate would be an outgoing person who can perform routine clerical and administrative functions such as greeting school visitors, drafting correspondence, scheduling appointments, organizing and...

  • Executive Administrator

    4 weeks ago

    Conyers, United States Rockdale County, Georgia Full time

    Job DescriptionJob DescriptionJob Summary: This position performs a wide variety of highly responsible and demanding administrative and support work for the Sheriff and Chief Deputy to ensure the efficiently run day-to-day operations of the office and to provide exceptional customer service to all internal and external customers of the Sheriff's Office....

  • Executive Administrator

    3 weeks ago

    Conyers, United States Rockdale County, Georgia Full time

    Job DescriptionJob DescriptionJob Summary: This position performs a wide variety of highly responsible and demanding administrative and support work for the Sheriff and Chief Deputy to ensure the efficiently run day-to-day operations of the office and to provide exceptional customer service to all internal and external customers of the Sheriff's Office....

  • Manager, Warranty Administration

    1 month ago

    Conyers, United States Dover Corporation Full time

    Our Story: Dover Food Retail (DFR) is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services; and leading our industry by Innovating What's Next in glass doors and intelligent merchandising technologies that keep food safe under brands such as HillPhoenix and Anthony. DFR is part of the...

  • Manager, Warranty Administration

    4 weeks ago

    Conyers, United States Dover Corporation Full time

    Our Story: Dover Food Retail (DFR) is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services; and leading our industry by Innovating What's Next in glass doors and intelligent merchandising technologies that keep food safe under brands such as HillPhoenix and Anthony. DFR is part of the...

  • Manager, Warranty Administration

    2 weeks ago

    Conyers, United States Dover Food Retail Full time

    What were looking for: We are looking for an individual to develop a comprehensive and standardized warranty process which encompasses all operating companies within the Dover Food Retail Group. This person provide leadership to the team of warranty administrators and will serve and the liaison between the Dover Food Retail and all applicable customer...

  • Manager, Warranty Administration

    3 weeks ago

    Conyers, United States Hillphoenix Full time

    Our Story: Dover Food Retail (DFR) is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services; and leading our industry by Innovating What's Next in glass doors and intelligent merchandising technologies that keep food safe under brands such as HillPhoenix and Anthony. DFR is part of the...

  • Judicial Assistant

    3 weeks ago

    Conyers, United States Rockdale County, Georgia Full time

    Job DescriptionJob DescriptionJob Summary:This position is responsible for providing administrative and judicial assistance to the Court Judge and clerical and administrative support, as directed by the Judge, within the judicial office. This position classification is not intended to be and should not be construed as an all-inclusive list of all the...

  • Home Care Administrator, RN

    2 weeks ago

    Conyers, GA, United States Gentiva Full time

    Gentiva Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers and...

  • Assistant Manager

    1 month ago

    Conyers, Georgia, United States Sonic Full time

    There are two kinds of people in this world: SONIC employees and those who wish they were SONIC employees. This elite group gets to work with awesome people, earn great pay, and sport the cool uniform. Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry Banana Split Molten Cake Sundae. You'll assist the drive-in...

  • Oracle Database Administrator

    1 week ago

    Conyers, United States NR Consulting Full time

    Job Title: Oracle Database Administrator Location: Atlanta, GA (Remote) Position Type: Contract with Possible extension Duration: 6+ months Job Description: Short Description: Under limited supervision, oversees the IT Applications Enterprise Data Warehouse Team. Serves as advanced level subject matter expert, providing supervisory guidance for professional...

  • Lead Medical Assistant

    3 days ago

    Conyers, United States Medlife Primary & Urgent Care Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingCompetitive salaryDental insuranceHealth insuranceVision insurancePosition: Lead Medical AssistantLocation: Conyers, GAEmployment Type: Full-TimeAbout Us: MedLife Primary & Urgent Care is dedicated to providing exceptional patient care in a compassionate and efficient manner. Our state-of-the-art...

  • Forward Planning Assistant

    2 weeks ago

    Conyers, Georgia, United States D.R. Horton Full time

    D.R. Horton, Inc., the largest homebuilder in the U.S. , was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers...

  • Executive Director/Nursing Home Administrator

    1 week ago

    Conyers, United States Employment In Senior Care Full time

    General Purpose: To lead and direct the overall operations of the facility in accordance with customer needs, government regulations and Company policies, with focus on maintaining excellent care for the residents while achieving the facility's business objectives. Essential Job Functions: This facility expects their employees to promote an atmosphere of...

  • Rigging Operations Manager

    1 month ago

    Conyers, United States MEI Rigging & Crating Full time

    Position Summary: The Operations Manager is responsible for supporting and managing the day-to-day operations of rigging and/or crating functions to ensure the efficient use of time, materials, and equipment, and the work performed is done in a safe and effective manner. The Operations Manager will be involved in planning, directing, or coordinating...

  • Rigging Operations Manager

    4 weeks ago

    Conyers, United States MEI Rigging & Crating Full time

    Position Summary: The Operations Manager is responsible for supporting and managing the day-to-day operations of rigging and/or crating functions to ensure the efficient use of time, materials, and equipment, and the work performed is done in a safe and effective manner. The Operations Manager will be involved in planning, directing, or coordinating...

  • Manager, Warranty Administration

    3 weeks ago

    Conyers, United States Dover Food Retail Full time

    **Our Story**: - Dover Food Retail (DFR) is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services; and l_eading our industry by Innovating What’s Next in glass doors and intelligent merchandising technologies that keep food safe_ under brands such as _HillPhoenix_ and _Anthony_._ - DFR...