Legal Administrative Assistant

4 weeks ago

Tysons Corner, United States Williams Mullen Full time

Williams Mullen is seeking a Legal Administrative Assistant with at least 8 years of experience to support attorneys in our Tysons office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Proficiency using Microsoft Word, Excel, Power Point and Outlook is essential. Litigation experience and familiarity with State and Federal Court procedures and e-filing are preferred.

Job Description:

* Prepares and edits complex correspondence and legal documents in an accurate and timely manner. Advanced software and formatting skills to include formatting briefs, TOCs, TOAs, updating spreadsheets and formulas, PPTS, PDFs and flow charts. Documents can include handwritten drafts, rough notes or dictated text from attorneys.
* Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars. Knowledge of document management software (iManage/Filesite) and comparison software (Workshare) or other storage and comparison softwares.
* Experience creating exhibit lists, binders and compiling documents for trials/mediations.
* Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
* Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
* Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
* Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes.
* Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
* Prepares client bill drafts, final bills and cover letters (Aderant experience a plus).
* Prepares forms for expense reports, check requests and other financial-related documents.
* Reviews and routes incoming mails.
* Communicates with clients, attorneys and court personnel in a timely and effective manner.
* Greet clients, guests and visitors and welcomes them to the firm.
* Communicates with other administrative team members in Richmond regarding building issues, records or any other administrative needs.
* Assists the records department, library and administrative director with items as needed.
* Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran's status.

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