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Accounting Assistant

4 months ago

Pearl River, United States Holt Construction Full time

Founded in 1919, Holt Construction is celebrating over 100 years in business with our 3rd generation of Holt family leadership. Holt thrives on its reputation as a quality construction company that maintains its core values and "family" atmosphere while providing the best services to our clients.

Our team's experience, training and backgrounds have allowed us to work within the most sensitive markets, including data centers, Class A secure buildings, airports as well as the healthcare and pharmaceutical industries for over 80 years. Many of Holt's employees have been with the company for over 25 years which is a true indication of our particular core values and business approach. Our extensive project portfolio and repeat clientele are testament to our quality of work and ability to develop and maintain long-term client relationships.

Holt 's management philosophy is to be managers of the construction process, not just overseers and recorders of the process. We pride ourselves in working with owners and all team members in a collaborative process to provide cost-effective solutions to the numerous roadblocks that may be encountered during design and construction to ensure successful project execution.

Job Summary

The Accounting Assistant assists the accounting department and staff accountants with various clerical tasks and support. This role is responsible for posting cash receipts, billing and lien Waivers, executing special projects and providing overall support to the accounting team.

Essential Duties and Responsibilities

* Posts cash receipts (daily)
* Prints AIA Billings and Waivers of Lien for review (monthly/as needed)
* Indexes AR billing documents & posts AR billings to Viewpoint (monthly/as needed)
* Collates Assistant Operational Controller (AOC) notes for delinquent AR &distributes delinquent AR reports to AOCs weekly.
* Records payroll disbursements in VP (weekly)
* Assists with collecting subcontractor certified payrolls (contacting).
* Submits LCP - Holt certified payroll (weekly)
* Records bank transfers (daily)
* PBS cash management entries (weekly)
* Accounts Receivable
* 2 hours per week following up with soon to be delinquent AR
* Weekly send out over 90 to executives (reviews notes)



Qualifications

* High school diploma
* 2 years' experience working in an office environment (Construction Industry experience is a plus)
* Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
* Viewpoint/Vista, Procore or Textura, a plus Excellent written and spoken communication skills.
* Strong analytical skills and attention to detail
* Strong organizational and time management skills
* Ability to prioritize tasks and meet deadlines.
* Works well independently and in a team environment

Holt Construction Corp. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.