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Sr. Clinical assistant

4 months ago

Miami, United States The University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami is currently seeking a Sr. Clinical Program Coordinator to work at Sylvester Cancer Center in Miami. The incumbent acts as a lead in the development, organization, production, and evaluation of a variety of health promotion and educational program offerings for patients in the assigned unit. Moreover, this employee provides a broader oversight to daily program activities in support of the University's mission. The Sr. Clinical Program Coordinator evaluates the financial performance of programs to meet departmental goals and assist in the development of short- and long-range budgetary planning.

CORE JOB FUCNTIONS
  • Supervises, directs, and coordinates assignments for the given program.
  • Trains, develops, and empowers staff to effectively perform their jobs.
  • Evaluates program effectiveness, analyzes results, and recommends appropriate action.
  • Coordinates program activities with other program, department or staff activities, ensuring optimum efficiency.
  • Acts as a main point of contact for project funders, advisors, speakers, and participants, and recruits program participants, members, and volunteers.
  • Oversees various personnel actions, including but not limited to, hiring, performance appraisals, disciplinary actions, termination, employee time records, and other related activities.
  • Develops cooperative relationships with patients and families by projecting a positive image and creating a professional atmosphere.
  • Develops program communications and promotional literature for distribution, including newsletters, brochures, and flyers.
  • Prepares and presents periodic reports, financial statements, and records for management or outside agencies.
  • Makes suggestions to leadership including the on process changes that will improve overall performance.
  • Maintains required records and reports statistics for administrative, quality assurance, and safety and control purposes.
  • Maintains patient confidentiality as well as the confidentiality of hospital business information.
  • Oversees the maintenance of established supply levels in unit and supply rooms.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

Clinical Duties
  • Assists Cancer Survivorship Nurse Practitioner(s) with identifying patients for Survivorship Care Plan (SCP)delivery and visit.
  • Assist in coordinating care for cancer survivors to support services or any additional referrals needed.
  • Assists with scheduling follow-up appointments and consults, ensuring patient has appropriate information, and provides patients with directions to the areas involved or for a telemedicine visit.
  • Collaborate with nurse navigators and other staff members on patients requiring transition to cancer survivorship.
  • Triage patient phone calls to appropriate provider(s)/service(s). Review with Cancer Survivorship Team Log of deliveries on a weekly basis and FYI list.
  • Cross covers or provides cross coverage for the Lung Cancer Screening and Nutrition scheduling and follow-up work.

Clerical Duties
  • Answers telephone promptly and courteously using proper telephone etiquette and routes calls and messages appropriately.
  • Sort and distribute incoming faxes, phone messages and mail to appropriate staff.
  • Report and coordinate necessary maintenance of office equipment (i.e. Fax machine, copier, telephone).
  • Performs clerical duties, including but not limited to faxing, copying, and scheduling of internal/external meetings, mailing, and typing/developing any essential material.
  • Coordinates, retrieves, and communicates schedules for the next day with applicable parties.
  • Plan and organize Cancer Survivorship meeting(s) and logistics related (i.e location, IT, and room arrangements).
  • Maintains and take minutes for all related Cancer Survivorship Committee meetings.
  • Prepares reports for Cancer Committee meetings Assist with data/reports for Nutrition and Lung Cancer Screening appointments.
  • Maintains and stores cancer survivorship patient documents and assure updates are done periodically.
  • Organizes and plans cancer survivorship workshops and assist with cancer survivorship events.
  • Efficiently use available resources to accurately and efficiently assist patient, staff and physicians in a timely manner.
  • Maintain an organized and clean work area that is stocked with appropriate supplies.
  • Maintain par level of supplies as needed by office staff/employees Demonstrates proficient time management and the ability to perform multiple tasks at one time.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree in relevant field

Experience:

Minimum 3 years of relevant experience

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.

End of Job Description

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Part time

Employee Type:
Staff

Pay Grade:
h82