Legal Secretary

3 weeks ago

Atlanta, United States City of East Point, GA Full time
Salary: Depends on Qualifications

Location : GA, GA

Job Type: Temporary

Job Number: 6314

Department: Legal

Opening Date: 11/14/2023

This is skilled administrative and clerical work responsible for providing administrative support to the Legal Department. Work involves handling public contacts, maintaining a variety of complex records, and answering phone calls and maintaining meeting schedules for the Legal Department. Work is performed under the supervision of the City Attorney.

***This position may become permanent.
Major Duties
  • Provides administrative support to the City Attorney; performs a variety of clerical and administrative functions for the department;
  • Greets and directs visitors to the appropriate City Department;
  • Receives, opens, date stamps mail for the department director and routes mail to appropriate department personnel; distributes departmental mail;
  • Schedules business, political, community, and interdepartmental meetings;
  • Operates a computer to produce confidential reports, correspondence, and other documents from rough draft, written copy, oral instructions, and/or dictating machine; takes notes and minutes of meetings;
  • Files and retrieves materials and data from the department's computerized and manual filing systems; maintains the department's filing system;
  • Attends City meetings and functions as required by the Legal Department;
  • Completes special projects as assigned;
  • Performs other related duties as assigned.

Minimum Qualifications
Associate's degree required; Bachelor's degree preferred; five (5) years of progressively responsible administrative work, with some experience in the public sector preferred; equivalent combination of education and experience.
Knowledge Required by the Position
  • Knowledge of modern office practices, methods, equipment, and standard clerical procedures;
  • Knowledge of or ability to learn the department's rules, regulations, policies, and procedures;
  • Knowledge of all municipal functions, contacts, and activities of various departments;
  • Skill in operating a computer;
  • Skill in oral and written communications;
  • Ability to learn, understand and apply the concepts, practices and procedures of the department;
  • Ability to pay close attention to details;
  • Ability to handle several projects simultaneously;
  • Ability to understand and follow quickly and accurately oral and written instructions;
  • Ability to prepare clear and concise reports and maintain accurate records;
  • Ability to maintain alphabetical and chronological files;
  • Ability to work independently without specific instructions;
  • Ability to establish and maintain effective working relationships with city employees and the general public.

Supervisory Controls: Work is performed under the direct supervision of the City Attorney.

Guidelines:Guidelines include City and departmental policies and procedures and applicable ordinances.

Complexity: The work consists of a variety of administrative and clerical duties.

Scope and Effect: The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties.

Personal Contacts: Contacts are typically with the Legal Department, co-workers, vendors, other City employees and the general public.

Purpose of Contacts:Contacts are typically to give and exchange information and to provide services.

Physical Demands: The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.

Work Environment: The work is typically performed in an office.

Supervisory and Management Responsibility: There are no supervisory responsibilities.

N/A

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