Research Administration Specialist

3 weeks ago

Cambridge, United States Harvard University Full time

Additional Information

Please provide a cover letter with your application.

Please note:

* Harvard University requires pre-employment reference and background screening.
* We are unable to provide work authorization and/or visa sponsorship.
* This position has a 90-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Accessibility:

Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Basic Qualifications

* Bachelor's degree or equivalent work experience required
* Minimum of 5 years' relevant work experience
* Advanced knowledge of sponsored research regulations

Position Description

The Office for Sponsored Program (OSP) is a department within Harvard University's Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.

The Harvard University Central Administration Research Management Team (CADM RMT) is a new team in the Office for Sponsored Programs. The Research Administration Specialist (RA Specialist) will report to, and work with, the CADM Program Manager in establishing best practices and business processes as we build out the CADM RMT. The RA Specialist will have the primary responsibility for working with non-academic units and Inter-Faculty Initiatives to prepare and review proposals, evaluate awards, continuations/progress reports, resubmissions, and/or supplements for the Cambridge Campus.

The RA Specialist will establish relationships across the University to support the Interfaculty Initiative's with their proposal preparation and submission and grant management. This role will work in close partnership with faculty members and department administrators.

Pre-Award Responsibilities:

* Collaborate with local unit PI's/Heads of department and local administrators to develop and review proposals, day-to-day management of awards to ensure compliance with internal and external regulations.
* Facilitate Just in Time (or equivalent processes), review of award notices.
* Support negotiation of awards.
* Manage GMAS requirements and support/facilitate internal approvals (IRB, IACUC, COMS, etc.).
* Assist the Program Manager with the training and mentoring of research administration staff in the local units.
* Other duties as assigned.

Post Award & Compliance Responsibilities:

* In collaboration with;
* OSP Pre-Award, ensure award set-up in GMAS is accurate and manage any allocations across part-of accounts and subaward accounts.
* OSP Research Finance and the departments, complete a final reconciliation and closeout of sponsored awards.
* the Program Manager and the department administration, complete the reconciliation and forecasting of the sponsored awards for the Unit; meet with leadership of the local unit to review status of sponsored awards and plans for additional submissions.


* Review and approve purchases and reimbursements if there is no local approver in the unit.
* Assist with audits, compliance monitoring, and support requests for information.

The RA Specialist:

* will be an "expert" in the field of sponsored programs.
* serves as primary customer service contact to clients (Principal Investigators, departments, sponsors, etc.) on a wide range of pre-award, post-award, and compliance issues. They partner with other members of OSP and the broader Harvard University research administration community to provide exceptional customer service in a dynamic environment.
* position requires a professional that can serve as a subject-matter expert in research administration and must have a proven ability to multitask and prioritize deliverables with varying due dates.
* will work with various offices across campus such as the Office of the Vice Provost, Office of Technology Development, and other Harvard offices as needed. The position requires willingness to provide personally identifiable information (PII) necessary for identity authentication related to obtain access to external sponsor systems.

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