Youth Enrichment Program Registrar

2 weeks ago

Seattle, United States YMCA of Greater Seattle Full time

 

Our Commitment to Equity
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

 

Job Summary

Manages the administrative systems, policies and procedures related to Youth Enrichment program enrollment, accounts receivable, collections, termination and reporting. Works closely with program staff to ensure a quality enrollment experience for all customers.

 

Hiring Range: $22 - $24.20/hour 

 

What you'll get from working at The Y

  • Membership to the YMCA of Greater Seattle for you and your household
  • Medical, Dental, Vision, and Life insurance
  • Retirement with generous employer contributions
  • Free access to mental health resources
  • Rapidly-accruing paid time off (PTO) 
  • Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Some benefits only available to full-time staff

 

The YMCA of Greater Seattle is committed to providing a positive atmosphere that prioritizes safety and inclusivity for all employees. The YMCA of Greater Seattle has implemented safety standards and protocols related to preventative health measures based on CDC and local health department guidelines.

 

 


  1. Maintains accurate Youth Enrichment program records and forms, providing hard copy or digital files for all program locations including licensed, enrichment and summer programs.
  2. Inputs data for new, renewing and terminating Youth Enrichment Program participants into the program management software. Ensures registration information is complete, accurate and entered in a timely manner.
  3. Develops and delivers trainings and provides resources for all software including program management, post registration management and electronic check-in and out for both staff and customers
  4. Responds to questions from prospective families providing up-to-date program information including capacity, pricing, scholarship, daily schedules, lesson plans and leadership. Refers prospective families to appropriate program or staff member when needed. 
  5. Partners with branch employees to ensure a quality enrollment experience for families.
  6. Reviews and manages monthly accounts receivable reports and follows up on returned drafts.
  7. Manages third party payment accounts.
  8. Create all appropriate rostering and sign in sheets for Youth Enrichment Programs
  9. Administers the youth enrichment program’s financial assistance program and reporting.
  10. Troubleshoots, researches and resolves member, staff and customer issues in a timely manner; consistently provides excellent customer service.
  11. Participate in program audits with program staff to ensure program information is accurate.
  12. Ensures that Youth Enrichment Program’s administration best practices and policies are adhered to and assists with program audit preparation. 
  13. Ensures that guidelines and procedures for accounting and related procedures are followed for cash reporting and other business functions. 
  14. Attends staff meetings and trainings as required.
  15. Other duties as assigned. 

Work Environment

Most work is performed in a normal YMCA Branch or Association (corporate) office environment. This role follows a hybrid work schedule, working remotely with a minimum of 2 days being worked on site at the Association Office in Seattle. This role routinely uses standard office equipment.


  1. AA degree or equivalent post-secondary education or equivalent experience. Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.
  2. One or more years of related experience.
  3. Ability to manage and prioritize multiple projects.
  4. Excellent customer service skills, with the ability to prioritize and manage workflow and resolve questions via phone, email and in person.
  5. Strong communications skills, both written and verbal.
  6. Ability to produce professional documents, reports and well-crafted correspondence using various office software (e.g. Word, Excel, PowerPoint).
  7. Strong attention to details; must be able to type 40+ words per minute accurately.
  8. Excellent computer skills, including word processing, database, spreadsheet software and web-based applications.
  9. Ability to travel to program sites and other branches.

Preferred Qualifications:

  • Previous experience configuring ACTIVE Net modules
  • Experience with YMCA business functions and processes
  • Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
  • Ability to speak any language in addition to English may be helpful.   

Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

 

You'll be a great fit for the Seattle Y if you:

  • Thrive on working in a collaborative environment.
  • Are very adaptable.
  • Have high ownership and strong work ethic.
  • Are a great problem solver who can think on your feet.
  • Truly enjoy being of service to people.
  • Like being part of a team that cares about one another as people and enjoy working together.
  • Want to know that the work you do contributes to building a better, stronger community for all.

Our Mission

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

 

YMCA of Greater Seattle's Core Values

  • Respect
  • Responsibility
  • Honesty
  • Caring
  • Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment.  Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

 

All job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.

  • Youth Enrichment Program Registrar

    1 month ago

    Seattle, United States YMCA of Greater Seattle Washington Full time

    Maintains accurate Youth Enrichment program records and forms, providing hard copy or digital files for all program locations including licensed, enrichment and summer programs. Inputs data for new, renewing and terminating Youth Enrichment Program p Enrichment, Program, Registrar, Youth, Customer Service, Instructor, Staff

  • Youth Enrichment Program Registrar

    4 weeks ago

    Seattle, United States YMCA of Greater Seattle Full time

    Overview Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our...

  • Youth Enrichment Program Registrar

    3 weeks ago

    Seattle, United States YMCA of Greater Seattle Full time

    Overview Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our...

  • Youth Enrichment Program Registrar

    2 days ago

    Seattle, Washington, United States YMCA of Greater Seattle Full time

    Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs,...

  • Program Director, Youth

    3 days ago

    Seattle, Washington, United States YMCA Full time

    Exciting opportunity: Lead and develop diverse youth & family programs in Sammamish, WA. Apply for our Program Director today Job Description Directs and oversees youth development and family programs, which includes, but is not limited to youth sports and wellness, recreation and enrichment, Kids Club/Kids Zone, family activities, and teen programs. This...

  • Program Team Lead

    1 month ago

    Seattle, United States Southwest Youth & Family Services Full time

    We are currently seeking a Program Team Lead to join our New Futures team. The Program Team Lead is an entry level position, implementing after-school programming at one of the New Futures sites. The successful candidate will share our vision of a future where all children thrive and have the opportunities and resources to reach their full potential.New...

  • Program Team Lead

    1 month ago

    Seattle, United States Southwest Youth & Family Services Full time

    We are currently seeking a Program Team Lead to join our New Futures team. The Program Team Lead is an entry level position, implementing after-school programming at one of the New Futures sites. The successful candidate will share our vision of a future where all children thrive and have the opportunities and resources to reach their full potential. New...

  • Program Team Lead

    3 weeks ago

    Seattle, United States Southwest Youth & Family Services Full time

    We are currently seeking a Program Team Lead to join our New Futures team. The Program Team Lead is an entry level position, implementing after-school programming at one of the New Futures sites. The successful candidate will share our vision of a future where all children thrive and have the opportunities and resources to reach their full potential.New...

  • Program Team Lead

    3 weeks ago

    Seattle, United States Southwest Youth & Family Services Full time

    We are currently seeking a Program Team Lead to join our New Futures team. The Program Team Lead is an entry level position, implementing after-school programming at one of the New Futures sites. The successful candidate will share our vision of a future where all children thrive and have the opportunities and resources to reach their full potential. New...

  • Program Director, Youth

    3 days ago

    Seattle, Washington, United States YMCA Full time

    Exciting opportunity: Lead and develop diverse youth & family programs in Sammamish, WA. Join as the Program Director! Job DescriptionDirect and oversee youth development and family programs like sports, recreation, Kids Club, family activities, and teen programs. Lead a team of professionals to ensure proper activities and plans are in place. Supervise...

  • Overnight Residential Youth Counselor

    3 days ago

    Seattle, Washington, United States Cocoon House Full time

    : At Cocoon House we empower young people, families, and communities in Snohomish County to break the cycle of homelessness through outreach, housing, and prevention. As an Overnight Residential Youth Counselor, you will be responsible for providing a safe and supportive environment for teens in the care of Cocoon House, promoting positive interaction,...

  • Program Officer, Youth Homelessness

    4 weeks ago

    Seattle, United States RF-Design Full time

    Program Officer, Youth Homelessness (RF) Posted on April 13, 2019 EXECUTIVE SUMMARY Founded in 2002 and based in Seattle, the Raikes Foundation has been a leader in catalyzing systems-level change and influencing issues related to young people and impact-driven philanthropy. With a strong reputation locally and nationally for their work in youth and young...

  • Youth and Family Programs Supervisor

    3 days ago

    Seattle, Washington, United States YMCA of Greater Seattle Full time

    Overview:Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our...

  • Youth And Teen Program Coordinator

    1 month ago

    Seattle, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...

  • Youth And Teen Program Coordinator

    3 weeks ago

    Seattle, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...

  • Student Support Specialist

    2 weeks ago

    Seattle, United States CCSWW Full time

    Overview: $28 per hour. This is a Temporary Part-time position. 25 hours/week  Program Description The Youth Tutoring Program (YTP) is an after-school educational enrichment program for first through twelfth-grade scholars who live in five low- and mixed-income housing communities in Seattle. Started as a partnership with the Seattle Housing Authority in...

  • Enrichment Teacher

    4 weeks ago

    Seattle, United States Launch Full time

    Job DescriptionJob DescriptionOverviewLaunch is dedicated to ensuring a brilliant start for all children. Through our preschool, after school and summer programs, we provide equitable access to the highest-quality learning and care in a safe, enriching environment that prepares children for success in school and life.Job Summary:Are you looking to work in an...

  • Project/Program Manager II – Youth Mobility Program

    3 weeks ago

    Seattle, United States King County Remote Work Freelance Full time

    Summary Learn how Metro connects you with what matters. This position is open to current King County employees and the general public. King County Metro Transit's Market Innovation Section is hiring one (1) Project/Program Manager II to join the Market and Business Development (MBD) Group. This is a 2-year Special Duty Assignment (SDA)/Term Limited...

  • Project/Program Manager II – Youth Mobility Program

    3 weeks ago

    Seattle, United States King County Remote Work Freelance Full time

    Summary Learn how Metro connects you with what matters. This position is open to current King County employees and the general public. King County Metro Transit's Market Innovation Section is hiring one (1) Project/Program Manager II to join the Market and Business Development (MBD) Group. This is a 2-year Special Duty Assignment (SDA)/Term Limited...

  • Project/Program Manager II

    4 weeks ago

    Seattle, United States King County Full time

    Learn how Metro connects you with what matters. This position is open to current King County employees and the general public. King County Metro Transit's Market Innovation Section is hiring one (1) Project/Program Manager II to join the Market and Business Development (MBD) Group. T his is a 2-year Special Duty Assignment (SDA)/Term Limited Temporary (TLT)...